AI OCR for gas station operations
- 20K+
- transactions processed in a single day
Accounting Automation Software
Custom accounting automation software that closes the books faster.
Finance teams spend the most time on the work that is most mechanical, matching invoices to purchase orders, reconciling bank statements, chasing expense approvals, assembling month-end reports, and preparing audit documentation that already exists somewhere in your systems.
We build custom accounting automation software that handles the data processing and workflow steps your team currently does by hand. Faster close cycles, fewer errors, and a complete audit trail, without adding headcount.
Accounts payable automation, invoice extraction, PO matching, approval routing, and ERP posting with no manual data entry
Bank reconciliation run automatically against your transaction feeds and accounting records
Month-end close workflows that sequence tasks, track completion, and flag exceptions in one place
Audit trail maintained automatically, every entry, approval, and exception logged with timestamp and owner
Recent outcomes
AI OCR · Gas station operations
20K+ transactions in a day
Deployed an AI OCR pipeline processing daily transaction records across multiple locations.
4.9
on ClutchThe problem
Sound familiar?
Finance team spending the last week of every month manually assembling reports and chasing sign-offs instead of analysing the numbers?
Month-end close running 5-10 business days when your competitors close in two?
Short answer
Bottom-quartile teams spend nearly $10 to process an invoice while top-quartile teams spend about $2 (APQC). RaftLabs builds custom accounting automation software for accounts payable, bank reconciliation, expense approvals, and month-end close. A first module launches in about 8-10 weeks at a fixed price, then grows into a full finance suite.
Key takeaways
- RaftLabs builds custom accounting automation across AP, AR, bank reconciliation, expense workflows, and month-end close
- A first module, usually accounts payable, launches in about 8-10 weeks at a fixed price, then grows into a full finance suite
- Well-configured AP automation clears most standard invoices straight-through, so finance touches only genuine exceptions
- Bottom-quartile teams spend nearly $10 per invoice versus about $2 in the top quartile (APQC benchmark)
- Integrates with NetSuite, SAP, Xero, QuickBooks, Sage, and Microsoft Dynamics via published APIs
Trusted by
The last week of every month, finance stops doing finance.
A finance analyst spends three days assembling a monthly management report from six different system exports. That is data assembly, not finance. The same analyst closes the AP ledger by matching invoices in a spreadsheet, keying numbers by hand for hours.
Meanwhile the close cycle runs 8 days when the board wants weekly reporting, and the reconciliation trail lives in a spreadsheet on someone's laptop until an audit comes looking for it.
Automate the data layer, and the finance team goes back to doing the analysis you hired them for.
APQC benchmark data drawn from roughly 1,500 organizations puts the gap in plain numbers. Bottom-quartile AP teams spend nearly $10 to process a single invoice. Top-quartile teams spend just $2.07. That 5x gap compounds directly with invoice volume. For a business processing 2,000 invoices a month, the difference is over $160,000 a year in pure processing cost, before errors and delays are counted.
The cost of manual accounting is not just the time. It's the errors that slip through at volume, the close cycle that runs 8 days when your board wants weekly reporting, and the compliance exposure when an audit reveals that your reconciliation trail lives in someone's spreadsheet.
RaftLabs has shipped production software since 2015 and is rated 4.9/5 by clients on Clutch. The team that scopes your automation is the team that ships it: no offshore handoff after the contract is signed. The first automated workflow, usually accounts payable, goes live as a validated v1 in about 8-10 weeks, so your team captures value before the full finance suite is complete. Accounting automation fixes the data layer. Your finance team does the analysis.
Proof
- 5x
- cost gap between bottom- and top-quartile AP teams (~$10 vs $2.07 per invoice)
- APQC benchmark, ~1,500 organizations
- 4.9/5
- average client rating across delivered projects
- Clutch, verified reviews
- 8-10 weeks
- to the first automated workflow live, before the full finance suite completes
- Typical accounting-automation build
Automation pays off when the volume is real and the process is yours.
Everything on the left should already be true for your operation. Even one thing on the right, and an off-the-shelf tool is the smarter first step.
A fit
01
High invoice or transaction volume, hundreds or thousands a month, where manual processing is a measurable cost.
02
An ERP or accounting platform to integrate against: NetSuite, SAP, Xero, QuickBooks, Sage, or Microsoft Dynamics.
03
A month-end close that runs 8-10 days when you need it in two or three.
Not a fit
- A handful of invoices a month that one person clears in an afternoon.
- No accounting system of record yet, or a process still being defined.
- A standard workflow an off-the-shelf tool already covers end to end.
What we build
What we automate
- 01Accounts payable processingEnd-to-end accounts payable automation from invoice receipt to ERP posting, with finance touching a keyboard only for genuine exceptions. AI extraction (Azure Document Intelligence or AWS Textract with GPT-4o validation) reads each invoice, a three-way match clears it against the purchase order and goods receipt, and it posts to NetSuite, SAP, Xero, QuickBooks, or Sage. The bulk of standard invoices clear straight-through, so finance touches a keyboard only for genuine exceptions.
- 02Accounts receivable and collectionsAccounts receivable automation that reduces debtor days without a credit controller chasing each invoice. Configurable dunning sequences and bank-feed payment matching across Xero, QuickBooks, NetSuite, and Sage. Daily DSO reporting by customer, region, and tier shows whether collection velocity is actually improving.
- 03Bank reconciliationDaily bank reconciliation that runs on a schedule instead of during your finance team's last week of the month. Open Banking feeds via Plaid or TrueLayer, bank SFTP exports, and confidence-based matching. Period-end reconciliation reports generate in the format your auditors require, with multi-currency conversions documented for audit.
- 04Expense management workflowsExpense submission, validation, approval, and ERP posting automated end-to-end, so card spend and reimbursements flow through without manual policy checks or re-keying. OCR via Azure Document Intelligence feeds a policy engine that enforces rules per category, employee level, project code, and country, matches against corporate cards, and names the specific rule breached.
- 05Financial reporting pipelinesAutomated management reporting that pulls from your accounting system, ERP, and operational databases each night and delivers formatted reports before your team starts work. NetSuite, Xero, QuickBooks, Sage, and SAP APIs feed a dbt or Python transformation layer that outputs PDF, Excel, or live dashboards. Variance alerts fire when any P&L line deviates beyond threshold, before the management meeting.
- 06Month-end close workflowsMonth-end close task management that replaces the shared spreadsheet and the daily chase emails with one dashboard showing every task, owner, dependency, and status. Tasks sequence on prerequisites, so consolidation only unlocks after entity reconciliations are approved, and blocked tasks escalate to the finance controller.
Accounting automation by industry
Banking Software, financial services accounting, payment reconciliation, regulatory reporting
Insurance Automation, claims payments, premium reconciliation, commission processing
Construction Automation, job costing, progress billing, subcontractor payment workflows
Which part of your close cycle is taking the most time?
Tell us your accounting platform, the process, and the volume. We'll design the automation and give you a fixed cost.
How it works
From scope to shipped
Every project follows the same four phases. Scope is locked and price is fixed before development starts.
- Week 101
Audit and scope
We map your current accounting workflows, transaction volumes, error rates, and system integrations. You leave week 1 with a written scope document and a fixed-price quote. No development starts without your sign-off.
- Weeks 2-302
Design and integration mapping
We design the automation logic, approval flows, and ERP integration points before writing a line of production code. Integration decisions made here cost ten times less than the same decisions made in week 8. The spec is locked before the build starts.
- Weeks 4-803
Build, integrate, and QA
Working automation at a staging environment by the end of sprint one. Bi-weekly demos. QA runs in parallel with every sprint, testing against your real transaction data from day one.
- Weeks 8-10+04
Go-live and post-launch support
Production deployment with monitoring activated on go-live day. 8 weeks of post-launch support included in every project. Exception handling tuned against live data in the first 2 weeks.
What clients say
What our clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.
Charles E.
USAEntrepreneur at Aggie Technologies
All of the sprints were completed on schedule and on budget. We highly recommend RaftLabs!
Where you land depends on scope, not negotiation:
- Focused AP automation, $25,000-$60,000
- Invoice extraction, PO matching, approval routing, and ERP posting for a single entity, scoped, built, and deployed.
- Full finance automation suite, $60,000-$150,000
- AP, bank reconciliation, expense management, and month-end close workflow, priced on the number of entities, ERP integration complexity, and exception volume.
What it costs
Accounting automation, starting at $25,000.
We assess your process volume, error rate, and integration complexity, then lock the price in writing. The first automated workflow goes live as a validated v1 in about 8-10 weeks.
Starts at $25,000
The first automated workflow goes live in about 8-10 weeks; a full finance suite grows to 12-16 weeks. Many teams start with accounts payable, then add other workflows once the time savings show up.
Tax preparation workflow automation and multi-entity consolidation get scoped as separate projects. Start with the process costing you the most manual hours, then bring on the next one once it's paying for itself.
No hourly billing
Once we scope the work, that price is locked in writing, no surprise invoices, no change fees you didn't agree to. A scope change is a priced change request, agreed or dropped, never absorbed into the final invoice.
ROI measured
We baseline your current process time, error rate, and headcount before the build. Post-launch we measure the same metrics, so the ROI is documented, not estimated. Most AP automation projects recover their cost within 6-12 months.
Stay on topic
More on fintech
Article
Cost to Build an App Like Polymarket: Prediction Market Build Guide
A prediction market is not a sportsbook. It is an exchange where users trade event contracts against each other, settled by an oracle, and it lives in a derivatives regulatory lane, not a gaming one. Here is what building one actually costs, and the two very different architectures you can choose.
Read more
Article
Insurance Agency Management Software: Custom vs. Off-the-Shelf
HawkSoft and Applied Epic cover the basics. They don't cover multi-carrier quote comparison, custom commission splits, or consolidated reporting across acquired agencies. Here's when custom insurance agency management software pays off and what it costs.
Read more
Article
Fintech MVP Scope Creep: The $100K Mistake That Kills Funded Startups Before Launch
Most fintech MVPs fail not from bad ideas but from bad scoping. Here are the four mistakes that blow fintech MVP budgets before the first user ever logs in.
Read moreFrequently asked questions
The clearest automation candidates in accounting share one characteristic: they involve reading data from one system, applying rules, and writing the result to another. Accounts payable is the highest-value starting point for most businesses, extracting invoice data (vendor, amount, line items, due date), matching against the purchase order, routing exceptions for approval, and posting to the ERP. Bank reconciliation is second, matching transaction records against your accounting entries, flagging unmatched items, and generating the reconciliation report. After those, expense management (receipt extraction, policy validation, approval routing, ERP posting) and financial report assembly consistently deliver strong ROI. Businesses that automate AP first typically save 15-20 hours of staff time per week. We measure your current volume and error rate before recommending what to automate and in what order.
Accounts payable automation starts at invoice receipt, email inbox monitoring or a document inbox that captures invoices from any source. AI extraction reads each invoice and pulls vendor name, invoice number, date, line items, and total amount into structured data. That data is matched against the corresponding purchase order in your ERP. Three-way match (invoice, PO, receipt) passes automatically. Discrepancies and invoices without a PO are routed to the correct approver with context, the invoice, the PO, and the variance highlighted. Approved invoices are posted to the ERP automatically. Rejected invoices are returned to the vendor with the reason. The entire process, from invoice receipt to ERP posting, runs without a finance team member touching a keyboard for standard invoices.
Yes. Bank reconciliation automation connects to your bank transaction feeds (via Open Banking APIs, bank-provided exports, or direct feed integrations) and matches each transaction against the corresponding entry in your accounting system. Standard matches are cleared automatically. Unmatched transactions are flagged with the candidate matches identified, so the finance team reviews exceptions rather than doing the matching. The reconciliation report is generated and formatted automatically at the end of each period. For businesses with high transaction volumes, retail, e-commerce, businesses with multiple bank accounts, this reduces a multi-day task to a daily exception review. We integrate with all major accounting platforms (Xero, QuickBooks, NetSuite, Sage, and others) via API.
A focused accounts payable automation system, invoice extraction, PO matching, approval routing, and ERP posting for a single entity, typically runs $25,000-$60,000. A full finance automation suite covering AP, bank reconciliation, expense management, and month-end close workflow runs $60,000-$150,000 depending on the number of entities, the complexity of your ERP integration, and the volume of exceptions requiring custom handling. Tax preparation workflow automation and multi-entity consolidation automation are scoped separately. We assess your current process volume, error rate, and integration complexity before pricing. Every project is fixed cost.
Most AP automation systems go live in about 8-10 weeks: 1 week for discovery and scope, 2 weeks for design and integration mapping, 4-6 weeks for build and QA, then a phased go-live. A full finance automation suite covering AP, bank reconciliation, expense management, and month-end close typically takes 12-16 weeks. We deploy incrementally: the first automated workflow is a validated v1 that goes live in about 8-10 weeks, so your team is capturing value before the full suite is complete.
We integrate with NetSuite, SAP, Xero, QuickBooks (Online and Desktop), Sage, and Microsoft Dynamics via their published APIs. For systems without a public API, we build integration via SFTP file exchange, database connector, or browser automation depending on what the platform supports. We have also integrated with custom-built ERP systems by working from the database schema or an existing export format. The integration approach is decided in week 1 and scoped before the fixed price is set.
Work with us
Tell us what you need. We'll tell you what it would take.
We scope Accounting Automation Software in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.
- Scope and cost agreed before work starts. No surprises. No obligation.
- Working prototype within 3 weeks of kickoff.
- Pay by milestone. You see progress before each invoice.
- 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
- All conversations are NDA-protected.