Stop Running Your Restaurant on Manual Effort

More than most operators expect. The clearest wins are in areas where manual work is repetitive and the cost of an error is high. Order management is the most common starting point, routing orders from POS, online channels, and phone into a single confirmed queue, then pushing confirmed tickets directly to kitchen display systems without verbal relay. Inventory is the next layer: tracking consumption in real time against par levels, flagging low stock before a service, and triggering purchase orders to suppliers automatically when thresholds are hit. Staff scheduling can be generated based on historical cover counts and booking data, then published to staff phones for confirmation. Payroll can pull approved hours directly into your accounting system. Promotions, loyalty points, and review request messages can be triggered automatically at the point of payment. None of this requires replacing your POS or your supplier relationships, it connects what you already have.

We start small and expand. A first workflow, a single automation like supplier reordering or shift schedule publishing, ships as a validated v1 in 4-6 weeks from around $15K-$25K. That is the entry point most operators take to prove the approach on one process before committing to more. A full single-site build that touches order management, inventory, scheduling, and payroll runs 10-12 weeks at $30K-$45K. Multi-site projects add site-level data isolation and group reporting and run 12-16 weeks, scoped after the first diagnostic call. Cost is driven by scope: our lean delivery pod, one senior engineer plus part-time PM and QA, runs $12K-$15K per month. We don't quote blind, we look at your current tools and workflows before any number goes on paper.

No. The point of the automation layer is to connect the tools you already have, POS, supplier portals, scheduling software, payroll, loyalty programs, rather than replace them. Most restaurant operators have 5-8 systems that don't talk to each other. The manual work in the gap between those systems is exactly what we automate. If your POS has an API or a webhook, we can read from it. If your supplier accepts EDI orders, structured emails, or has a portal, we can write to it. If your accounting software has an import format, we can generate the file. We start by mapping your current tool stack before scoping a single line of automation. If something in your stack genuinely blocks the automation and a replacement would save money, we tell you that directly. We don't build for the sake of building.

Yes, and multi-site is often where the ROI is clearest. When you're running 3, 5, or 10 locations, the manual overhead, compiling sales reports, chasing inventory counts, reconciling staff timesheets, multiplies by the number of sites. Automation consolidates all of that into a single view. You get one dashboard showing inventory levels, scheduled staff, and daily sales across every location, updated automatically. Supplier orders go out from one system, not from each site manager's email. Payroll pulls from confirmed shifts, not from manually filled timesheets. We've built multi-site automation for hospitality groups before. The architecture is different from a single-site build, data models need to account for site-level isolation and group-level reporting, but the delivery timeline isn't dramatically longer. Most multi-site projects run 12-16 weeks depending on the number of integrations.

We have integration experience with Square, Toast, Lightspeed, Clover, Oracle MICROS, and Tevalis. If your POS has a REST API or webhook support, we can build to it. For POS systems without a published API, we use structured data extraction from exports or receipt formats. We map your POS to the automation layer in week 1 before any development begins.

Yes. An NDA is standard for every project before we review any internal data, workflows, or system access. We work with hospitality groups, franchise operators, and food-tech businesses who require confidentiality around their operational and commercial data. The NDA is signed before the discovery call if the client prefers.

We have shipped automation for quick-service restaurants, full-service dining groups, cafes, franchise operators, and multi-site hospitality businesses. The automation patterns, order management, inventory, scheduling, payroll, are consistent across formats. What changes is the integration set and the scale of the data model. A 2-location cafe group and a 15-site QSR chain both get a fixed-price scope, but the architecture differs.

Yes. Recipe-level COGS tracking deducts ingredients from stock at the configured yield percentage whenever a dish sells, producing a theoretical food cost per service period based on items sold. Actual food cost is recorded via stock counts, waste logs, and purchase receipts. The gap between theoretical and actual, the variance, surfaces where portioning errors, spoilage, or unrecorded waste are occurring. This feeds a profitability view at the menu-item level (revenue, food cost %, contribution margin) and the group-level prime cost metric (food cost % + labour cost % of revenue), the single number most operators care about most on the P&L.