AI OCR for gas station operations
- 20K+
- transactions processed in a single day
AI Orchestration Services
A single model call is not an AI system. An AI system is a coordinated set of models, tools, and data sources working together to complete tasks that no single model call can handle alone.
We build AI orchestration layers that coordinate models, manage state, route between specialists, handle failures, and deliver reliable outcomes across complex multi-step workflows.
LangGraph, LangChain, and custom orchestration for multi-step AI workflows
Multi-model pipelines, routing to the right model for each task
Agent memory, state management, and context window handling
Production monitoring, retry logic, and graceful failure handling
Recent outcomes
Voice AI · Research
6× deeper insights
Text-based interviews converted to automated phone calls
AI Automation · Ops
20k+ txns day one
Manual invoice OCR across 40+ gas stations
Loyalty · Retail
1,062 users in 4 weeks
SuperValu & Centra loyalty platform with receipt validation
SaaS · Logistics
2,000+ shipments yr 1
Multi-carrier shipping hub for Indonesian eCommerce
The problem
AI prototype works for simple cases but fails on multi-step tasks in production?
Single model call cannot handle the complexity of your workflow?
Short answer
RaftLabs builds AI orchestration systems for clients across the US, UK, Europe, Canada, GCC, South Africa, and Southeast Asia. Focused pipelines run $25,000-$70,000; complex multi-agent systems run $70,000-$200,000. Smart model routing cuts inference cost 40-70%. Every system ships with retry logic, failure handling, and monitoring.
Key takeaways
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A ChatGPT demo that works for simple inputs breaks on real-world complexity: documents that don't fit in context, tasks that require multiple steps, workflows where one model's output is another model's input, and errors that need graceful handling rather than full failure.
A single model call is not an AI system. An AI system is a coordinated set of models, tools, and data sources working together to complete tasks that no single model call can handle alone. Orchestration is the engineering that closes that gap.
According to Gartner's August 2025 forecast, 40% of enterprise applications will include task-specific AI agents by the end of 2026, up from less than 5% in 2025. That adoption curve is driven by exactly this problem: organizations discover that individual model calls cannot handle production-grade workflows, and they need a coordination layer to make AI reliable at scale.
RaftLabs has shipped 100+ products since 2015 for clients across the US, UK, Europe, Canada, the GCC, South Africa, and Southeast Asia, including Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. One team maps the workflow, the models, and the failure modes, builds the orchestration layer, and hands it over, with GDPR, HIPAA, and SOC 2 requirements designed in from week one. We have shipped HIPAA-compliant AI systems for US healthcare clients and GDPR-compliant products for European markets.
Everything on the left should already be true for your workflow. Even one thing on the right, and a simple API call is the smarter first step.
A multi-step workflow where one model's output feeds the next, and a single model call already breaks on your real inputs.
Systems and data to integrate against, plus reliability requirements that make retry logic and failure handling non-negotiable.
Budget for a build from $25,000, and a decision-maker who can define what a good outcome looks like.
What we build
Tell us what the workflow needs to accomplish, the tools it needs to use, and the reliability requirements. We will design the orchestration architecture.
How it works
Every AI orchestration project follows the same four phases. Scope is locked and price is fixed before development starts.
We map the workflow, the models, the tools, and the failure modes. You leave week 1 with a written orchestration spec and a fixed-price quote. No development starts without your sign-off.
We design the graph, the routing logic, the state schema, and the human-in-the-loop points before writing production code. Decisions made here cost ten times less than the same decisions made in week 8.
Working orchestration at a staging URL by the end of sprint one. Bi-weekly demos. QA runs against real workflow inputs in parallel with every sprint, not as a phase at the end.
Production deployment with full observability activated on launch day: throughput, cost per run, error rate, and latency dashboards live from day one. 8 weeks of post-launch support included.
What clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

I found RaftLabs to be the perfect partner for Perceptional, with their expertise in helping startup founders build MVPs, a free consultation, a prototype that matched my vision, and their unwavering support.
01 / 02
Orchestration cost is heavily influenced by the number of integration points, the complexity of failure handling requirements, and the need for human-in-the-loop steps. Where you land in that range depends on scope, not negotiation:
What it costs
Every system ships with retry logic, failure handling, and production monitoring. Smart model routing cuts inference cost 40-70% by sending each task to the right model.
Starts at $25,000. Cost tracks the number of integration points, the depth of failure handling, and how much human-in-the-loop review you need. Most builds start with a single workflow before routing expands to the rest.
Smart model routing cuts total inference cost by 40 to 70 percent, with accuracy trade-offs measured against your evaluation dataset, not assumed.
No hourly billing
Once we scope your first workflow, that price is locked in writing. No hourly billing, no surprise invoices, no unapproved change fees.
Built to fail gracefully
Retry logic, fallback paths, circuit breakers, and alerting are part of the orchestration architecture, not an afterthought. Every system ships with failure handling and production monitoring on launch day.
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Read moreAI orchestration is the coordination layer that manages multiple AI models, tools, and data sources working together in a pipeline or agent workflow. A single LLM call handles a single task. AI orchestration handles: calling a retrieval system before the LLM, routing between models based on task type, managing state across multi-step agent workflows, handling tool use results and errors, and retrying failed steps. Orchestration is what turns a demo into a production AI system.
A simple API call is sufficient when: your task is single-step, inputs fit in the context window, you need one model's output, and failure handling is not critical. AI orchestration is needed when: your workflow requires multiple steps (retrieve, analyse, generate, validate), you need to route between models based on task complexity or cost, your agent uses tools that produce results it needs to reason about, you need to maintain state across a conversation or workflow, or failures in one step need graceful fallback rather than a full error.
LangGraph is an open-source orchestration framework for building stateful AI agent workflows as directed graphs. Each node in the graph is an AI step or tool call; edges define the routing logic. LangGraph handles state management, cycles (when an agent needs to loop or retry), and parallel execution. We use LangGraph for complex agent workflows with many states, conditional branching, and human-in-the-loop requirements. For simpler pipelines, custom orchestration without a framework is often cleaner and more maintainable.
Every orchestration step can fail: API rate limits, model unavailability, tool execution errors, and unexpected model outputs. Production orchestration requires: retry logic with exponential backoff for transient failures, fallback paths when a primary model fails, circuit breakers to stop cascading failures, dead letter queues for failed workflow runs that need human review, and alerting when failure rates exceed thresholds. We design failure handling as part of the orchestration architecture, not as an afterthought.
Multi-step AI workflows accumulate context that can exceed model context windows. Management strategies: summarisation (compress earlier workflow steps into summaries), selective context (include only the most relevant prior steps based on the current task), external memory (store workflow state in a database rather than the context window), and context chunking (process large inputs in segments). The right strategy depends on your workflow structure and the information dependencies between steps.
A focused orchestration layer for a defined workflow (document processing pipeline, customer support agent, or data extraction workflow) typically runs $25,000-$70,000. Complex multi-agent systems with many tools, branching logic, and high reliability requirements run $70,000-$200,000. Orchestration cost is heavily influenced by the number of integration points, the complexity of failure handling requirements, and the need for human-in-the-loop steps.
Work with us
We scope AI Orchestration Services in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.