AI Proof of Concept | 4-8 Weeks

AI proof of concept that gives you a go or no-go answer before you commit.

Most AI projects fail not because the technology doesn't work, but because nobody proved it would work for their specific data and use case before committing to full development.
An AI proof of concept tests the core assumption: can AI do this task, on this data, at this accuracy level, within this cost? A focused PoC answers that question in 4-8 weeks, before you spend $100,000+ on a system that might not deliver.

  • AI proof of concept in 4-8 weeks with defined success criteria and measurable outcomes

  • Works with your actual data, not synthetic test data that doesn't reflect production reality

  • Clear go/no-go recommendation with cost and timeline estimate for full development

  • A decade shipping production AI, so we know which signals mean a PoC worth building out

Recent outcomes

AI OCR · Document processing

20,000+ transactions in a day

Built an AI OCR pipeline that processed 20,000+ transactions in a single day during real-world testing.

Conversational AI · Market research

48 hrs to insights

Shipped a conversational AI interview platform that turns completed interviews into usable insights within 48 hours.

AI RPM · Healthcare

20% faster decisions

Validated a HIPAA-compliant AI monitoring system for 150+ patients, cutting clinical decision time by 20%.

4.9
on Clutch
See our work

The problem

Sound familiar?

  • AI vendor promising results with no way to verify before committing budget?

  • Board or executive team asking for proof that AI will work before approving the full project?

Short answer

An AI proof of concept tests whether AI can do a specific task, on your data, at the accuracy and cost your business needs. RaftLabs builds one in 4-8 weeks at a fixed $8,000-$25,000, tested on your real data. Gartner expects 30% of generative AI projects to be abandoned after proof of concept by end of 2025 (Gartner, 2024).

Key takeaways

  • AI proof of concepts take 4 to 8 weeks and cost $8,000 to $25,000 at a fixed price.
  • We agree on success criteria before writing a line of code: the exact accuracy threshold, error rate tolerance, and business performance requirement.
  • We test on your actual data, not clean synthetic samples. A PoC that passes on clean data and fails in production is not a real PoC.
  • At the end you get a clear go/no-go verdict with a full development scope, cost estimate, and timeline if we recommend proceeding.
  • We have shipped production AI since 2015 and have called no-go on PoCs where the data was insufficient or the accuracy ceiling was too low to be viable.

Trusted by

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The demo worked. Production didn't.

A team greenlit an AI project on a vendor's promise: a clean demo, a confident deck, and no test on their actual data. Months later the model worked on the samples it was shown and fell apart on the scans that arrive every day, skewed, stamped, half the fields missing.

The technology was never the problem. Nobody asked the one question that mattered first: can AI do this task, on this data, at the accuracy the business actually needs?

A PoC asks it in weeks, before the budget is gone.

Prove it works before you build it

An AI proof of concept answers one question before the budget is gone: can AI do this task, on your data, at the accuracy the business needs? Gartner expects 30% of generative AI projects to be abandoned after proof of concept by the end of 2025, citing poor data quality, escalating cost, and unclear business value (Gartner, 2024). Almost every one started with a claim nobody tested. Learning it was wrong after six months and $150,000 of development is the expensive way to find out.

An AI PoC tests it early, cheaply, and on real data.

We have shipped production AI since 2015 for clients including Vodafone, Aldi, and Cisco, across healthcare, fintech, logistics, and hospitality. We deliver HIPAA-compliant AI for US healthcare clients and GDPR-compliant products for European markets. We have also called no-go on PoCs where the data was insufficient or the accuracy ceiling was too low to be viable. The team that scopes your PoC is the team that ships it. The people who assess your problem in week 1 deliver the verdict in week 8, with no offshore handoff after the contract is signed.

A PoC pays off when a real budget is on the line and the answer is still unknown.

Everything on the left should already be true. Even one thing on the right, and a PoC is the wrong next step for where you are.

A fit
01

You're weighing a $100,000+ AI build and need proof it will work before you commit.

02

You have real data to test against: documents, labelled images, or historical records.

03

A board or executive team wants evidence, not a vendor's promise, before approving the full project.

Not a fit
  • You've already validated the approach and just need the production build.
  • You have no data to test on and no way to collect it inside the PoC.
  • You want a finished production system in 4 weeks, not a feasibility verdict.

What we build

What we build in an AI PoC

  • 01
    LLM and RAG PoCs
    Test whether a large language model approach works on your specific documents and data before committing to full RAG pipeline infrastructure. We compare leading models, GPT-4o, Claude 3.5 Sonnet, and Gemini 1.5 Pro, on accuracy, hallucination rate validated against your experts, latency, and cost per 1,000 queries, and model the cost at your expected volume so commercial viability is clear before any build decision.
  • 02
    Computer vision PoCs
    Train a computer vision model on a stratified sample of your labelled images and measure performance against your defined accuracy requirements. The PoC audits dataset quality, trains a transfer-learning baseline with YOLOv8 or EfficientNet, reports per-class precision, recall, and F1, and projects whether more labelling investment will close the gap to target accuracy.
  • 03
    Predictive analytics PoCs
    Test whether your historical data contains enough signal to predict the outcome you care about at an accuracy you can act on. A LightGBM baseline trains on 12 to 24 months of data with time-sorted splits, feature importance confirms the driving variables are available at prediction time, and results are benchmarked against your current approach and translated into business value.
  • 04
    AI agent PoCs
    Prototype an AI agent that executes a multi-step workflow, document processing, data enrichment, research, or decision routing, to measure real reliability before investing in production infrastructure. Built on LangGraph and run against 30 to 50 real workflow inputs, evaluation covers task completion, step accuracy, failure modes, and latency, giving an evidence-based answer on where the agent can run autonomously.
  • 05
    Data assessment and feasibility
    Before writing a line of model code, assess whether your data can support the AI approach you're considering, because a PoC on inadequate data only reveals the data gap. The assessment covers completeness, volume against accuracy requirements, label quality, class distribution, and temporal coverage, producing a written feasibility report with a realistic accuracy range and a clear recommendation to proceed or collect data first.
  • 06
    Multi-approach comparison
    Systematic comparison of two to three AI approaches, a fine-tuned classifier, a zero-shot LLM, and RAG, against the same business problem, evaluated on the same test set with the same success criteria, so the architecture decision is evidence-based rather than a technology debate. Each approach runs on 100 to 200 real test cases with cost per 1,000 inferences and maintenance burden assessed, ending in a clear recommendation with reasoning and caveat cases.

How we run AI PoCs

  • 01
    Success criteria first
    Before a single line of model code is written, we document and get sign-off on the metrics that define success: the exact accuracy threshold, whether false positives or false negatives cost you more, the held-out test dataset of 100-200 real examples, and the improvement over your current process that justifies the investment. That specification becomes the contract. At PoC conclusion we measure against it and deliver a written go or no-go verdict either way.
  • 02
    Real data, not synthetic
    AI PoCs tested on clean synthetic data overstate production performance, often by a wide margin. We work exclusively with your actual data: skewed scans, missing fields, duplicate records, and lighting variation included, so the accuracy we report is the accuracy you will see in production. Where data contains PII, we anonymise while preserving the structural properties that determine model performance. A 4-week PoC typically needs 100-200 labelled test examples plus 500-2,000 for training.
  • 03
    Honest go/no-go verdict
    The PoC conclusion report gives a clear written verdict: go, conditional go with a stated scope limitation, or no-go. No-go is a successful outcome. We have called it when training data was insufficient, when inference cost at volume exceeded the business value, and when the available features simply could not predict the outcome. Every no-go includes the quantified gap, root cause, and costed options for closing it, including a data collection plan where that is the fix.
  • 04
    Full development estimate included
    A PoC that concludes go or conditional go includes a complete full-development specification: recommended architecture, data pipeline design, integration spec, monitoring approach, a sprint-by-sprint plan, a fixed cost estimate, and a delivery timeline. You move from PoC to full development without a second round of scoping. If you proceed with us, the PoC cost is credited toward the full engagement, and you already know how we work before the bigger commitment.

Most AI projects that fail skipped the PoC.

Walk us through the use case. We'll tell you if it's a PoC worth running, and what it costs to find out.

How it works

From scope to shipped

Every PoC follows the same four phases. Success criteria are locked and price is fixed before development starts.

  1. Week 1
    01

    Discover and scope

    We map your business problem, data state, and AI hypothesis. You leave week 1 with a written PoC specification: the exact success criteria, test dataset definition, and a fixed-price quote. No development starts without your sign-off.

  2. Weeks 1-2
    02

    Data assessment and preparation

    We audit your data for volume, quality, and distribution. If the data is insufficient, we tell you before spending budget on a model. Data gaps are documented with a remediation estimate so you have a clear next step.

  3. Weeks 2-6
    03

    Build, test, and measure

    Model training, evaluation, and iteration against the agreed test set. We report performance weekly, not at the end. If we hit the success threshold early, we document it and move to the verdict report.

  4. Week 6-8
    04

    Go/no-go verdict and next steps

    A written verdict measured against the agreed success criteria. Go includes a full development specification, architecture document, and fixed-price estimate. No-go includes the gap analysis, root cause, and options to address it.

What a PoC includes, and what it deliberately skips

In scope for the PoCDeferred to the full build
AccuracyMeasured against agreed success criteria on your real dataContinuous monitoring and retraining in production
DataA representative sample, real records with the messy edge casesFull ingestion and labelling pipeline at production volume
InfrastructureEnough to prove feasibility and model the run cost at your volumeScalable serving, autoscaling, and uptime SLAs
IntegrationOne thin path to prove the AI fits your workflowFull integration with your existing systems and auth
OutcomeA go/no-go verdict plus a costed full-build planA hardened, supported production system

What clients say

What clients say

Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

Georgina D.
Georgina D.
United Kingdom flagUnited Kingdom
CEO & Co-Founder, People Supported Technologies

What distinguished RaftLabs from other providers was their fantastic ability to build real-time engagement-based products.

01 / 02

Where PoCs go wrong, and how we plan around it

A PoC earns its keep only if it predicts what happens in production. Three failure modes break that link, so we design against each one from week 1.

The PoC-to-production gap
A PoC proven on clean sample data often costs several times more to turn into a production system, once real pipelines, scale, and integration land. We measure on your real records from the start and hand back a full-build cost and timeline, so the jump to production holds no surprises.
Demo-quality data
A model that scores well on curated samples can fall apart on the scans and records that actually arrive. We test on skewed, stamped, half-empty inputs on purpose, because that is the accuracy you will live with.
Moving goalposts
Success criteria that drift mid-project turn a clear verdict into an argument. We lock the metrics and the test set in writing in week 1, so the go/no-go answer is settled by evidence, not opinion.

What an AI PoC costs

Most agencies won't publish PoC pricing. We do. Where you land depends on scope, not negotiation:

Focused AI PoC, $8,000-$25,000
One use case, one AI approach, tested against defined success criteria, in 4 to 8 weeks.
Complex or multi-approach PoC, from $25,000
Multiple AI approaches, significant data preparation, or integration with your existing systems. Priced on scope.

PoC cost depends on the AI type (vision PoCs require more infrastructure than LLM PoCs), the data preparation required, and the number of iterations needed.

What it costs

Know before you build. Starting at $8,000.

Real data, defined success criteria, and an honest go/no-go verdict, with a full development cost and timeline estimate included in the deliverable.

Starts at $8,000

Quoted before we start. 4 to 8 weeks, with a full development cost and timeline estimate included in the deliverable.

4 to 8 weeks to know if your AI project is worth building, with the full build's cost and timeline estimate handed to you at the end, before you commit to anything bigger.

No hourly billing

The PoC price is locked in writing before work starts. No hourly billing, no surprise invoices, no change fees you didn't agree to.

One team, start to finish

The people who assess your problem in week 1 run the PoC and deliver the verdict in week 8. No bait-and-switch, no offshore handoff after the contract is signed.

Stay on topic

More on MVP development

Frequently asked questions

An AI PoC is a time-boxed development sprint that tests whether a specific AI approach can solve your business problem at acceptable accuracy and cost, before committing to full system development. A PoC validates: (1) Technical feasibility, can the AI approach work on your data type and quality? (2) Performance targets, what accuracy level is achievable, and does it meet your business requirement? (3) Data sufficiency, is there enough labelled or training data, or does data collection need to be part of the project? (4) Cost of inference, what will it cost to run the AI system at your transaction volume? (5) Integration complexity, how difficult is it to integrate the AI with your existing systems? A PoC does not build a production system, it builds the minimum version needed to answer these questions.

Data requirements depend on the AI type. For LLM-powered PoCs (RAG, chatbots, document Q&A), we need a sample of your knowledge base, documents, or product data, typically 50-500 documents. For computer vision PoCs, we need labelled images of the specific problem, typically 200-1,000 labelled images per class to establish whether a full-scale model is feasible. For predictive analytics PoCs, we need 6-24 months of historical data with the outcome you're predicting. If you don't have labelled data, data preparation can be scoped as part of the PoC. We assess your data during the initial scoping call and tell you honestly whether it's sufficient.

Before starting the PoC, we agree on the specific metrics that determine success, not generic AI benchmarks but metrics that reflect your business requirement. For a document extraction PoC, that might be 95% field extraction accuracy on a set of 100 real documents. For a classification PoC, that might be 85% precision and 80% recall on your specific categories. For a predictive model PoC, that might be a 20% improvement in prediction accuracy over your current approach. Success criteria are agreed before development starts. After the PoC, we measure against them and give you a clear verdict: the approach meets the threshold and is worth building out, or it doesn't and here's why.

A focused AI PoC, one use case, one AI approach, tested against defined success criteria, typically runs $8,000-$25,000. More complex PoCs involving multiple AI approaches, significant data preparation, or integration with existing systems run higher. PoC cost depends on the AI type (vision PoCs require more infrastructure than LLM PoCs), data preparation required, and the number of iterations needed. We quote a fixed cost before starting and provide a full development cost and timeline estimate at the end of the PoC as part of the deliverable.

Yes. We sign a mutual NDA before any discovery call where you share proprietary data, business processes, or internal systems. All PoC deliverables, including code, models, test results, and the go/no-go report, are owned by you. We do not reuse client data or trained models in any other engagement.

Yes. Most PoCs we run use your existing data exports, API access, or database snapshots. We do not require you to build a new data pipeline before the PoC starts. Where access is limited, we work with data extracts or anonymised copies. The PoC scope is adjusted to match the data you can share, and any access constraints are documented as part of the findings.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope AI PoC Development in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.