Finance ERP Module Development

Chart of accounts designed in a structured workshop with your finance team and CFO, mapping the reporting dimensions your business actually needs: P&L by department, cost centre, project, or product line; balance sheet with the level of detail required for management reporting vs statutory accounts; and subsidiary accounts for operational tracking without cluttering the management pack. The COA design is validated against your reporting requirements before development starts -- avoiding the scenario where the ERP is live but the reports cannot be produced without exporting to Excel because the COA structure doesn't support the required grouping. Double-entry bookkeeping engine: every transaction generates balanced journal entries (debit and credit) automatically from the operational event -- a purchase order receipt generates a goods receipt journal, a sales invoice generates an AR debit and revenue credit, a bank payment generates an AP credit and a bank credit. Manual journal entry volume stays low because the system generates entries from source transactions. Period-end close process with a sequential sign-off workflow: sub-ledger reconciliations (AP, AR, inventory) must be completed before the GL period can be closed; the GL period close locks the period preventing backdating of transactions. Multi-currency with exchange rate management: foreign currency transactions converted at the transaction date rate; open balances revalued at period end; realised and unrealised gain/loss posted to configurable GL accounts. GL drill-down from any P&L or balance sheet line to the journal entries, and from the journal to the source transaction -- the audit trail that turns management questions into two-click answers rather than finance team investigations.

Vendor invoice management with purchase order and goods receipt matching before payment approval -- the three-way match that catches overbilling and prevents payment for goods not yet received. Three-way match logic: the system compares the invoice quantity and unit price against the purchase order and the goods receipt record, flagging any discrepancy above a configurable tolerance (typically 2-5%) for AP review rather than passing to automatic approval. Invoice approval workflow with configurable value thresholds and approver routing: invoices under £1,000 auto-approved if matched cleanly; £1,000-£25,000 require AP manager approval; above £25,000 require CFO approval -- with mobile approval notifications so approvers are not a bottleneck in the payment cycle. Payment run with bank file generation in BACS (UK), SEPA Credit Transfer (Eurozone), ACH (US), or other local formats -- the payment file is generated, reviewed, and uploaded to the banking platform rather than payments being entered manually per vendor. Early payment discount tracking: when vendor terms offer a 2/10 net 30 discount, the system flags invoices approaching the discount window so finance captures the discount before it expires. Supplier statement reconciliation: at period end, supplier statements are matched against the AP ledger with discrepancy reports for missing invoices and disputed credits. AP aging report by vendor and days outstanding, used for cash flow planning and identifying suppliers at risk of being placed on hold for late payment disputes.

Automatic invoice generation triggered from sales order fulfilment, project milestone completion, or timesheet approval -- eliminating the manual invoicing step where a billing clerk creates an invoice from a delivery notification and risks creating it days late or with the wrong billing address. Invoice format configured per customer (some enterprise customers require purchase order references, specific line item descriptions, or cost codes for their AP system to process without query). Payment allocation engine: customer payments matched against open invoices using reference number matching first, then amount matching with a configurable tolerance, with an exception queue for payments that cannot be automatically matched. Partial payment handling: a customer paying £8,000 against a £10,000 invoice partially allocates, leaving the £2,000 balance open for chasing. Credit control automation: configurable reminder sequence at 7 days overdue (courtesy reminder), 14 days (firm reminder), 30 days (letter before action template), with automatic escalation to the credit controller's queue rather than requiring the finance team to manually identify which customers to chase each morning. Credit limit management per customer with automatic order hold when the credit limit would be exceeded by the new order value. AR aging report by customer, by days overdue band (0-30, 31-60, 61-90, 90+), and by sales representative -- the collections prioritisation tool that shows where to focus chasing effort first. Bad debt provisioning workflow: at period end, aged balances beyond the configured threshold trigger a provisioning recommendation that requires finance director sign-off before the doubtful debt provision is posted to the GL.

Bank feed integration via Open Banking API (UK: TrueLayer, Plaid; US: Plaid, Yodlee; EU: Salt Edge with PSD2 compliance) for automated daily bank transaction import, reducing manual statement entry to a periodic exception review. Bank transaction matching engine: incoming bank transactions matched to GL entries using a rules hierarchy -- exact reference number match, then amount plus date within a configurable window, then amount alone with a date range -- with the matching rule that produced each match logged for audit purposes. High-volume current accounts achieve 85-95% automated match rates in typical deployments. Exception workflow for unmatched transactions: each unmatched item presented to the finance team with candidate GL entries suggested by amount and description matching, plus the option to create a new posting for transactions with no existing GL match (bank charges, interest, unrecorded receipts). Cash flow forecast generated from two inputs: the AP payment schedule (expected outflows for each supplier invoice by its payment terms due date) and the AR expected receipts (open invoice balances weighted by customer payment history and days overdue). The rolling 4-week and 12-week cash flow positions are available in real time for treasury management decisions without a manual spreadsheet assembly. Multi-bank account management: each bank account tracked separately with its own reconciliation, statements, and cash balance, with a consolidated group cash view across all accounts. Expense management with mobile receipt capture, GL account coding, VAT reclaim marking, approval workflow, and direct GL posting on approval -- the workflow that eliminates the monthly expense spreadsheet cycle.

Multiple legal entities in a single ERP with separate chart of accounts, separate reporting periods, and entity-specific tax configuration where entities operate in different jurisdictions. Intercompany transaction management with automatic elimination entries at consolidation. Consolidated P&L and balance sheet across all entities generated automatically at period end -- no manual merging of separate system exports. Support for different currencies per entity with consolidation into the reporting currency at configured exchange rates.

P&L, balance sheet, and cash flow statement generated directly from the GL without manual assembly. Department and cost centre reporting giving operational managers visibility into their numbers without waiting for the finance team to extract and format data. Budget vs. actual reporting with variance analysis at any level of the chart of accounts. Management report pack generated and delivered automatically at period end. Audit trail for every journal entry. Export in formats required for external auditors and tax filings, reducing the time your finance team spends on audit preparation.