Real Estate Software Development Company

Custom PMS covering tenant and lease records, automated rent collection, arrears follow-up, maintenance request workflows from tenant submission through contractor assignment to completion sign-off, property inspection reporting on mobile, and owner reporting with income and expense statements. Lease management includes automated rent escalation schedules, lease expiry notifications at 90, 60, and 30 days, and CAM (Common Area Maintenance) reconciliation for commercial portfolios. Rent collection via NACHA-compliant ACH direct debit through Stripe or Dwolla, with failed payment retry logic and tenant notification. Tenant screening integrated with TransUnion ResidentScore or Experian RentBureau to automate credit and background checks at the application stage. Yardi, AppFolio, and Buildium are common off-the-shelf comparisons -- a custom PMS built on your data model integrates directly with your accounting system (Xero, QuickBooks, or Sage) rather than requiring a separate export step. The difference between a generic PMS and a custom one is that your specific portfolio structure -- residential ASTs, commercial full-repairing leases, short-stay licences, or mixed portfolios -- is built in from the start, not approximated by configuring a template designed for someone else's business.

Sales pipeline tools built for how property deals actually work: lead capture from portals and web forms, property-specific pipeline stages (enquiry, viewing, offer, under offer, exchange, completion), offer management with negotiation history, document tracking per transaction, and commission calculation. Lead scoring based on behavioural signals -- portal enquiry frequency, tour engagement, response time -- so agents prioritise active buyers over browsers. Transaction management with DocuSign or Dotloop for e-signature on offer letters, memoranda of sale, and addenda, keeping every signed document in the transaction record without a separate filing system. Automated viewing appointment scheduling with calendar integration and confirmation reminders via SMS or email. Follow-up sequences triggered by pipeline stage and inactivity period -- a lead that viewed three properties but hasn't responded in two weeks triggers a re-engagement task. Agent performance reporting by instructions taken, viewings booked, offers received, and completions, with time-in-stage analysis to identify where deals stall. Integration with Rightmove, Zoopla, and Property Finder for lead routing via their respective partner APIs, so inbound portal enquiries land directly in the CRM pipeline without manual entry.

Search and listing platforms with property database, advanced filter search (location, price, bedroom count, property type, lease terms), saved searches and email alerts, lead capture and CRM routing, and agent profile pages. MLS and portal integration for data syndication to Rightmove, Zoopla, OnTheMarket, and Property Finder. For US markets, RESO Web API and IDX/RETS feed integration provides access to MLS listing data -- pulling live availability, pricing, and property details into the platform and keeping listings current as the MLS data updates. Zillow and Realtor.com API integration for markets where those platforms are the primary consumer discovery channel, with listing attribution tracking to identify which portal generates the most qualified leads. Map-based search with neighbourhood data layers including school ratings, transit scores, and flood zone data. Automated valuation request tool embedded on property detail pages, allowing prospective sellers to request a market appraisal directly from the listing. Built for property agencies, portals, and proptech companies that need a listing product under their own brand rather than relying entirely on third-party portals for discovery -- and that want to own the lead rather than paying a portal for the enquiry.

Direct booking engines with real-time availability calendars, dynamic pricing rules, instant or request-based booking, and online payment processing. Channel manager integration with Airbnb, Booking.com, VRBO, and Expedia to synchronise availability and rates without manual updates. Guest communication automation -- pre-arrival instructions, check-in details, mid-stay check-ins, and review request sequences. Housekeeping scheduling tied to checkout and check-in times. Owner reporting with occupancy rate, revenue per property, and booking source analysis. The operational infrastructure that lets a short-let operator scale without proportionally scaling headcount.

Mobile and web portals giving tenants self-service access to their lease, rent statement, payment history, and maintenance request submission and tracking. Digital document signing for lease renewals and addenda. Community notice boards and building announcements for BTR and co-living operators. Parcel and visitor management. Move-in and move-out condition report sign-off. Push notifications for maintenance job updates, rent reminders, and announcements. White-labelled with the property management company's branding. Reduces inbound calls and emails from tenants who need information the system already has.

Automated valuation models (AVMs) built with XGBoost or gradient-boosted regression, trained on comparable transaction data, local market trends, property characteristics, and planning data for instant rental and sale price estimates with explainable outputs. MAPE (Mean Absolute Percentage Error) tracked per market segment and reported in the agent dashboard so the accuracy of the model is visible and auditable, not treated as a black box. Dynamic pricing recommendations for short-let operators based on occupancy history, local event calendars, and competitor rate monitoring. Portfolio performance dashboards with occupancy rate, void period analysis, and rent per square foot by property type. Maintenance cost prediction models that identify properties with above-average maintenance spend trajectories, flagging them for proactive inspection before reactive repair costs accumulate. Market trend monitoring with rent review alert triggers when comparable rents move above the current passing rent. Lead scoring for property sales teams using behavioural signals from portal enquiries, tour engagement time, and CRM activity patterns. See our dedicated page on AI for real estate.