Regulatory Compliance and Environmental Reporting Software

Greenhouse gas emissions calculated from source data: flaring volumes from SCADA, fuel combustion from meter records, venting rates from well and facility measurement data. Emission factors are applied per source type using the EPA 40 CFR Part 98 Subpart W methodology or alternative calculation methodologies required by other regulatory frameworks. Continuous monitoring data integrates directly from CEMS where continuous emission monitoring is installed. Estimation methodology is applied and documented for sources without continuous metering, with the estimation basis, assumptions, and uncertainty range recorded. Emissions totals are aggregated by facility, by source type, and by GHG type (CO2, CH4, N2O) for the period required by each regulatory submission. Historical emissions data is retained with the source data, calculation methodology, and any corrections applied at the time.

Filing templates configured for each regulatory obligation relevant to your operating jurisdiction: EPA 40 CFR Part 98 GHG annual report in e-GGRT submission format, state environmental agency air quality permit deviation reports, OSHA 300A annual summary, and energy regulator production and reserves reports. Data for each filing is pulled automatically from the relevant source system: emissions data from the emissions tracking module, incident data from the HSE system, production data from the production management platform. A filing draft generates at the configured lead time before the submission deadline so the compliance team has time to review before submission. Submission confirmation is recorded in the system with the submission date, the data version submitted, and the confirmation receipt from the regulator. Amendment workflow handles correcting a submission after it has been filed.

Every data entry, calculation, correction, and approval in the compliance platform is recorded with the user, timestamp, and before-and-after values. Regulatory submissions link to the specific data version used to generate them, so the exact inputs, methodology, and outputs of any past submission can be reproduced on demand. Data corrections are documented with the reason for correction and the approval of the change before the corrected figure is used in any submission. Records are immutable: once a submission is filed, the data version it was based on cannot be altered, only superseded by a documented amendment. Audit pack generation for regulatory inspection assembles the submission, the underlying data, the calculation methodology, and the authorisation trail in minutes rather than days.

Regulatory deadline calendar covering all submission deadlines for each agency and report type applicable to your operation. It's configured during implementation and maintained as regulatory deadlines change. Permit condition requirements are tracked alongside statutory filing deadlines: permit renewal dates, mandatory monitoring obligations, and consent conditions with defined deadlines. Alert notifications go to the compliance team and their managers at configured lead times before each deadline. Overdue deadlines escalate to senior management when a filing is approaching without the supporting data having been reviewed and approved. Mandatory inspection and audit schedules are tracked alongside regulatory filings so the compliance team manages the full programme from one calendar.

Environmental incident records capture spills, releases, and exceedances with the date, location, material, estimated quantity, and immediate response actions. Regulatory notification deadlines are calculated from the incident date based on the applicable regulatory requirement: 24-hour notification, 30-day written report, or annual summary inclusion, with alerts generated at each deadline. Incident response documentation covers containment actions, recovery measures, notifications made, and regulatory correspondence attached to the incident record. Environmental restoration and remediation tracking documents progress and completion against the incident for releases requiring clean-up work. Integration with the HSE incident management module means environmental events have one record covering both the HSE investigation and the regulatory reporting obligation.

Operating permit and licence register for all permits, authorisations, and consents required to operate each facility: air emission permits, water discharge authorisations, drilling permits, pipeline right-of-way authorisations, and offshore block licences. Permit conditions are extracted from each permit document and recorded as specific requirements in the system: monitoring obligations, emission limits, reporting conditions, and prohibited activities. Permit condition compliance is tracked with the monitoring data or activity record that demonstrates compliance with each condition. The permit renewal calendar sets renewal application deadlines based on the regulatory lead time required for each permit type. Permit correspondence, applications, agency responses, permit amendments, attaches to the permit record with date received.