Artist Management Software Development

A CRM built around the artist relationship, not a generic contact record. Each artist profile carries active and historical deals, assigned team members, label relationships, document history, and social media analytics from Spotify for Artists, Apple Music for Artists, and Chartmetric API -- so the commercial context and the streaming performance data live in the same place rather than requiring a separate dashboard check. Deal pipelines track opportunity stage, deal terms, contract status, deal category (recording, publishing, sync, merchandise, brand partnership), and responsible party.

Managers see every active deal across their roster on one screen with filtering by deal stage, deal type, and contract expiry window. Labels see their full artist portfolio with deal status, key contractual dates, advance balances, and recoupment positions. Social media analytics aggregation pulls follower counts, monthly listener data, streaming performance, and playlist placements from multiple DSP and analytics APIs into the artist record so the team has a current picture of commercial traction alongside the deal data. Nothing falls through the cracks because a deal was tracked in someone's inbox instead of the system.

Contract records linked directly to the artist and deal they belong to. Upload signed agreements, track key dates (term start, term end, option exercise windows, delivery deadlines, exclusivity periods), and log amendments with version history so you can see the full history of a contract's evolution without hunting through email threads. Rights granted under each contract -- master recording rights, publishing rights, sync licensing rights, merchandise rights, touring rights -- are recorded against the contract so ownership is clear and auditable when a downstream sync licensing request, sample clearance, or sub-licensing opportunity comes in.

Deal terms tracking records advance amounts, royalty rates, territory scope, and reversion clauses against each contract so the commercial terms are queryable, not buried in a PDF. Automated alerts fire at configurable lead times before option exercise windows, delivery deadlines, and contract expiry dates so nothing lapses without a deliberate decision. Sync licensing deal management tracks incoming sync requests, licensed uses (TV, film, advertising, games), license fees, and usage term dates against the master recording and publishing rights records. Where a sync deal requires co-writer sign-off, the system tracks approval status from each rights holder before the license is issued.

Advance balances tracked from the moment funds are issued, linked to the contract and the specific royalty accounts they recoup against. Most recording contracts specify which royalty income streams recoup against the advance -- typically record sales royalties but not mechanical royalties or sync fees -- and the system enforces this accounting logic automatically. As royalties are earned and ingested from digital distribution statements (DistroKid, TuneCore, CD Baby, or direct DSP exports), the system applies them against the outstanding advance balance per the contractual recoupment rate and shows the current recoupment position.

Mechanical royalty income from Harry Fox Agency (HFA), Music Reports, or NMPA-affiliated licensing organisations is tracked separately from performance royalty income from PROs (ASCAP, BMI, or SESAC for US performance rights; PRS for Music, SOCAN, and equivalent societies for international performance rights). Labels and managers see unrecouped balances and current recoupment velocity across the full roster without running manual calculations. Artists can see their own recoupment position through a dedicated portal view if you choose to expose it. Royalty statement generation produces periodic statements per artist showing earnings by income stream, recoupment applied, net payable amount, and statement period -- replacing the manually assembled spreadsheet that currently takes days to produce at quarter end.

Tour schedules built inside the artist record rather than in a shared calendar that has no link to the artist's other data. Each booking carries venue, promoter contact, deal terms (guarantee, percentage split, ticket scaling), support act lineup, production rider requirements, hospitality rider costs, and travel logistics. Routing views show the full tour leg on a map with driving and flight distances between dates so routing gaps that create unnecessary travel costs are flagged before itineraries are confirmed with promoters.

Booking status tracks from offer through hold, confirmation, signed contract, and settlement so the booking agent, tour manager, and business manager all see the same status without requiring a status call. Tour revenue tracking records concert ticket sales revenue (against the deal terms guarantee or percentage), merchandise revenue per show, and hospitality rider cost allocation across the tour period. Settlement reconciliation compares projected deal terms against actual settlement statements from each promoter to flag discrepancies. Digital distribution statement reconciliation ingests statements from DistroKid, TuneCore, or CD Baby APIs alongside the touring revenue records so total artist earnings across touring and recorded music are visible in the same reporting view.

Split sheets stored as live data, not static PDF documents. Each split is linked to the recording (ISRC-identified) or composition (ISWC-identified) it governs and to the royalty accounts that will receive distributions. Co-writer percentages for both writer's share (paid by PROs) and publisher's share are tracked separately because they flow through different collection channels. Mechanical royalty splits for reproductions (digital downloads, streaming mechanicals, physical) are tracked per the licensing terms with Harry Fox, Music Reports, or direct digital licensing arrangements.

When a royalty payment comes in from any source -- ASCAP/BMI/SESAC quarterly distributions, HFA mechanical payments, distribution platform payments -- the system calculates each participant's share based on the current split configuration for that recording or composition and queues the payment amounts. Split amendments are versioned so the system can apply the correct split to each historical payment period without reprocessing prior distributions. Collaborators with different splits across different tracks on the same album -- common when features or co-writes were negotiated track by track -- are handled without manual allocation at payment time. The payment queue produces a disbursement file showing each payee, amount, and source income stream for the business manager or accountant to process.

Reporting dashboards for label executives, managers, and artists, each scoped to the data they need access to. Label executive views show roster-wide performance: advances outstanding by artist, recoupment positions and velocity, deal pipeline value by stage, upcoming option windows, and income by revenue stream across all artists. Manager views show their specific roster with tour revenue by show, deal activity by stage, royalty earnings by income type, and advance recoupment status. These views replace the quarterly manual spreadsheet with a live data view that's always current.

Artist portals give artists visibility into their own earnings, advance balance, recoupment position, upcoming payment amounts and timing, and streaming analytics pulled from Spotify for Artists and Apple Music for Artists APIs -- without requiring a call to the label or management company. Chartmetric API integration aggregates streaming performance, chart positions, playlist placements, and social media metrics into the artist portal so artists can see their commercial traction alongside their financial data. Royalty statements export to PDF for formal quarterly and annual distributions to artists and co-writers. Digital distribution statement reconciliation pulls raw statements from DistroKid, TuneCore, or CD Baby and reconciles them against the system's calculated royalty positions, flagging discrepancies before they become payment disputes.