Fleet Management Software Development

Live vehicle locations on the dispatcher map with position updates every 15-30 seconds via telematics OBD-II device or driver mobile app. We integrate with established telematics providers via their published APIs -- Samsara Fleet API, KeepTruckin (Motive) REST API, and Geotab MyGeotab SDK -- pulling vehicle position, ignition state, engine hours, speed, and OBD-II fault code data into the unified dispatcher view. For fleets not yet using a telematics provider, we specify compatible OBD-II hardware during scoping and integrate directly with the device's data feed. Historical route replay for any vehicle on any date with a full GPS breadcrumb trail, speed timeline, and stop events displayed on the map -- useful for customer dispute resolution and driver coaching. Geofencing alerts fire when vehicles enter or exit configured zones: customer delivery sites, depots, restricted areas, or out-of-route deviations beyond a configurable distance threshold. Unauthorised route deviation alerts are calculated by comparing the live vehicle position against the assigned route corridor in real time, so the dispatcher is notified the moment a driver departs from the planned route rather than discovering it in a post-day review. All tracking data is retained in the time-series store for at least 90 days for compliance and dispute resolution.

Job creation and assignment to a specific driver or vehicle directly from the dispatcher interface. The driver mobile app receives the job via push notification (APNs/FCM), lets the driver accept or flag an issue with a reason code, and sends job status updates back to dispatch in real time -- en route, arrived, in progress, completed -- so the dispatcher has live visibility without phoning drivers. Multi-stop job sequencing orders deliveries before the driver leaves the depot using the configured optimisation sequence, so drivers do not need to make routing decisions on the road. Priority job insertion slots urgent jobs into an existing active route without rebuilding the full sequence: the optimisation engine identifies the lowest-cost insertion point for the new stop given the driver's current position and remaining stops, and pushes the updated sequence to the driver's app. DVIR (Driver Vehicle Inspection Report) is integrated into the dispatch workflow: drivers complete a pre-trip and post-trip inspection via the mobile app with a structured checklist before and after each shift, and defects are flagged immediately to the maintenance team rather than captured on paper and discovered later. The dispatcher sees every active job, driver location, and driver availability status on one screen, with job ETAs calculated from current position and remaining route.

Multi-stop route optimisation using Google OR-Tools Vehicle Routing Problem (VRP) solver for fleets with complex multi-stop delivery schedules. The VRP solver handles time window constraints (each stop must be reached within a specified delivery window), vehicle load capacity limits per vehicle type, driver shift end times, and multiple depot locations simultaneously -- producing a feasible route plan across the full fleet rather than optimising one vehicle at a time. Traffic-aware routing integrates with Google Maps Platform or HERE Routing API so the planned sequence accounts for real-time and historical traffic conditions and does not route drivers into predictable delays. Route sequence optimisation minimises total vehicle-kilometres and total delivery time across the fleet, reducing fuel cost and enabling more stops per driver per shift on the same route geography. Daily route plan export provides structured job lists for driver briefing and customer ETA communication -- ETAs are calculated from the optimised sequence and sent to customers automatically. IFTA (International Fuel Tax Agreement) fuel tax reporting is automated by cross-referencing GPS mileage data with state and jurisdiction boundaries, producing the quarterly IFTA report from actual GPS-tracked miles driven per jurisdiction rather than requiring manual mileage log reconciliation. Planned vs. actual route comparison for post-day operations review highlights where routes deviated, which stops ran long, and which time windows were missed.

iOS and Android app for job list and turn-by-turn navigation so drivers do not need a separate dedicated device. The navigation integration uses the Google Maps or HERE SDK to provide in-app turn-by-turn routing to each delivery stop in sequence, with automatic progression to the next stop on job completion. Proof of delivery capture at each stop supports photo upload, customer e-signature on screen, or barcode/QR scan -- with the captured evidence linked to the specific stop and job record in the dispatcher interface. Hours of service logging is built into the app in compliance with FMCSA Hours of Service (HOS) rules for US fleets: drivers log on-duty, driving, sleeper berth, and off-duty time from the app, and the ELD (Electronic Logging Device) module produces the electronic Record of Duty Status (RODS) required under FMCSA ELD mandate. DVIR (Driver Vehicle Inspection Report) checklists are completed in the app before and after each shift -- defects are recorded with photo evidence and routed to the maintenance team immediately. Fuel card entry records fuel purchases per fill against the vehicle for cost tracking; we integrate with WEX and Comdata fuel card APIs where available so purchases are pulled automatically from the fuel card transaction feed rather than requiring manual driver entry. Two-way messaging with dispatch for questions and exceptions runs through the app without phone calls, with message history retained on the job record.

Service interval tracking by odometer mileage and calendar time for every vehicle in the fleet, with maintenance alerts configured per vehicle type and manufacturer service schedule. Predictive maintenance triggers are generated from OBD-II fault code data pulled via the telematics integration: when a vehicle reports a Diagnostic Trouble Code (DTC) or a J1939 fault from a commercial vehicle CAN bus, the maintenance module creates an alert with the fault code, plain-language description, and a recommended action, so the workshop receives structured defect information rather than a driver's verbal report. OBD-II PID (Parameter ID) data -- engine coolant temperature, fuel system status, RPM, engine load -- is logged continuously and used to identify vehicles that are operating outside normal parameters before a fault code is thrown. Maintenance job scheduling sends automatic workshop notification when a vehicle's next service date or mileage threshold is within the configured lead time. Full service history per vehicle is retained for the vehicle's lifetime for resale documentation, insurance, and compliance audit. MOT, roadworthiness inspection, and regulatory certificate due date alerts fire at configurable intervals so nothing expires unnoticed. DVSA compliance documentation is maintained for UK HGV operators. ELD mandate compliance under FMCSA regulations is handled by the driver app's HOS logging module, with the RODS record available for roadside inspection via the app's transfer function.

Cost-per-mile and cost-per-job reporting calculated from GPS-tracked mileage, fuel card transaction data (WEX/Comdata integration), and maintenance cost records -- so operations management can see which vehicles, routes, and drivers are profitable versus which are running above cost benchmarks. Fuel consumption per vehicle and per driver is tracked against fleet average so efficiency outliers are visible: a driver consistently running 15% higher fuel consumption than peers is identified from the data rather than from subjective observation. Driver safety scoring aggregates events pulled from telematics OBD-II data: harsh braking incidents (deceleration above threshold G-force), harsh acceleration, harsh cornering, speeding events (vs. posted limit from HERE or Google Maps road data), and excessive idle time. Each score has event-level detail behind it so coaching conversations are grounded in specific incidents with timestamps, location, and severity rather than a single composite number. IFTA fuel tax reporting automation calculates miles driven per jurisdiction from GPS track data and cross-references with fuel card purchase records per vehicle to produce the quarterly IFTA filing data automatically, eliminating the manual mileage log reconciliation that most fleets still do on spreadsheets. Vehicle utilisation rates show which assets are underused -- vehicles averaging below a configurable utilisation threshold are flagged so management can make informed decisions about fleet size. Fleet KPI dashboard is built for operations management review in the format your team needs, not the default export from the telematics vendor.