Fleet Management Software Development

Live vehicle map showing current position, speed, and heading for every vehicle in the fleet, updated at 30-second polling intervals via cellular or satellite network. Trip history per vehicle includes route replay, start and end points, stop duration, and mileage recorded against each journey. Geofence configuration uses Turf.js geometry libraries or Google Maps Geometry API. Depots, customer sites, exclusion zones, and restricted areas. Entry and exit alerts go to fleet managers by SMS or in-app push notification. Idle time monitoring flags vehicles stationary with the engine running beyond a configurable threshold, typically 5 or 10 minutes, with idle fuel cost calculated from consumption data. Street-level address resolution for each position fix means fleet managers see "42 Industrial Way" rather than a coordinate pair. The visibility layer that replaces calling drivers to confirm where they are and gives the dispatch team a real picture of the fleet at any point during the working day.

Fuel consumption recording per vehicle and per trip. Actual vs. expected based on vehicle type, load, and route profile. Engine diagnostic data from OBD-II PID queries and J1939 CAN bus integration via Samsara, Geotab, or KeepTruckin telematics device APIs, with fault codes (DTCs) surfaced against the vehicle record in real time and cross-referenced against a DTC code library for plain-language descriptions. Harsh braking events are flagged at deceleration above 0.3g, harsh acceleration above 0.3g, and cornering above 0.4g. All thresholds are configurable per vehicle class or operator policy. Driver behaviour scoring is calculated from event frequency and severity per trip and per period, producing a score per driver that reflects actual road behaviour rather than self-reported data. Speeding events are recorded with posted speed limit comparison where mapping data supports it. Engine idle duration, coolant temperature, oil pressure, and battery voltage are all available as additional PIDs depending on vehicle make and model. Data is retained per vehicle for trend analysis, insurance reporting, and duty-of-care evidence. The raw telemetry layer that makes driver coaching, fuel cost reduction, and predictive maintenance possible.

Maintenance triggers configured by mileage interval, engine hours, or calendar date. Whichever comes first. Real-time mileage is fed directly from OBD-II odometer PID readings so the counter reflects actual usage rather than estimated mileage. Service history is recorded per vehicle: date, mileage at service, work done, parts replaced, cost, and workshop contractor. Predictive maintenance flags are driven by engine fault codes (DTCs read via OBD-II). A recurring DTC for the same subsystem on a given vehicle creates an advisory alert before the issue becomes a breakdown, even if the scheduled service interval hasn't yet been reached. Upcoming service alerts go to fleet managers at a configurable percentage of the interval, typically at 80% of the mileage or time window, not after the trigger is already past. DVIR (Driver Vehicle Inspection Report) support covers pre-trip and post-trip inspection checklists completed by drivers in the mobile app, with defects logged against the vehicle record and triggering a maintenance review if a safety item is reported. Vehicle downtime recording tracks lost operational days per vehicle and identifies problem assets whose total cost of ownership exceeds replacement value. The scheduled maintenance workflow that replaces waiting for a warning light and gives fleet managers a forward view of what's coming due in the next 30 days across the entire fleet.

Driver profiles with licence number, licence class, expiry date, endorsements, and current vehicle assignments. Licence expiry alerts go to fleet managers and HR at configurable lead times, typically 60, 30, and 7 days before expiry, so no driver operates with an expired licence due to an administrative gap. Vehicle-to-driver assignment per trip is recorded via driver ID card, PIN, or mobile app login, producing a historical assignment record that links every telematics event to the driver on duty at the time. ELD (Electronic Logging Device) integration for US fleets subject to FMCSA Hours of Service (HOS) rules covers driving hours, on-duty time, sleeper berth periods, and violations recorded and available for DOT inspection. Incident recording against driver profiles covers collisions, infringements, citations, and customer complaints, with supporting documents attached. Driver safety score is calculated from harsh event frequency per mile driven in the period, producing a normalised score that accounts for higher-mileage drivers fairly. Performance dashboards show behaviour scores, incident history, mileage per period, and trend against prior periods. The driver record that connects vehicle events to the person responsible and supports both day-to-day coaching and formal performance management.

Total cost of ownership (TCO) calculated per vehicle from fuel spend, maintenance costs, insurance allocation, tyre replacement, and depreciation inputs, producing a cost-per-mile figure that reflects the true expense of operating each asset, not just the fuel card statement. Fuel card integration with WEX, Comdata, or Fleetcor feeds transaction-level fuel data into the vehicle cost record automatically, eliminating manual fuel reconciliation and flagging transactions that don't match the assigned vehicle's GPS position at the purchase time. IFTA (International Fuel Tax Agreement) mileage and fuel data recorded per jurisdiction automatically for multi-state operators, generating the quarterly IFTA report from actual telematics data rather than driver estimates. Utilisation rate per vehicle shows active trip time vs. idle time vs. scheduled downtime vs. unscheduled downtime, enabling fleet right-sizing decisions based on which vehicles are consistently underused. Idle cost reporting quantifies the fuel burned by vehicles stationary with the engine running, using actual fuel consumption data from the telematics device rather than a generic idle rate. Fleet ROI reporting compares vehicle operating cost against revenue attributed to that asset, where revenue data is imported from your job management or dispatch system. The financial picture that tells you which vehicles to replace, which to redeploy, and which are carrying costs that aren't proportional to the work they deliver.

MOT expiry and vehicle registration renewal alerts per vehicle at configurable lead times, typically 30 and 7 days before expiry, with a fleet-wide compliance dashboard showing the next 90 days of upcoming expirations. Insurance policy tracking covers expiry alerts, premium recording, and document storage per vehicle so the certificate of insurance is accessible in seconds for any vehicle in the fleet. Tachograph data integration for HGV fleets subject to EU tachograph regulations handles driver card data uploaded automatically or via manual upload, infringement detection covering driving time, break, and rest violations, and working time compliance reporting across drivers. FMCSA ELD compliance for US commercial motor carriers subject to HOS rules retains ELD data for the required 6-month period and makes it available for roadside inspection in the required format. Operator licence compliance tracking checks against fleet size, vehicle categories, and authorised operating centres so the fleet never exceeds its licensed capacity without a flag being raised. Audit trail of all compliance actions covers who acknowledged an alert, when a document was updated, and which vehicles were operating on a given date, for regulatory inspection and internal governance. The compliance layer that keeps commercial vehicles legal, avoids the cost of operating unlicensed or uninsured assets, and reduces the administrative effort required to demonstrate compliance when inspectors ask.