Background Check Software Development

Background check software built as a workflow layer, not a data replacement

Checkr and Sterling hold the FCRA licensing that makes criminal records and credit checks legal to access, and most companies can't replicate that licensing on their own. What we build instead is the orchestration layer around it: candidate consent, status tracking, adjudication workflows, and ATS or HRIS integration, so screening fits your hiring process instead of a generic vendor dashboard.

  • Candidate consent and disclosure flows built into your own application process

  • Status tracking and adjudication workflows your recruiters don't have to leave your ATS for

  • ATS and HRIS integration so screening results land where hiring teams already work

  • Fixed-cost delivery, scoped up front, with source code ownership

Recent outcomes

Voice AI · Research

6× deeper insights

Text-based interviews converted to automated phone calls

AI Automation · Ops

20k+ txns day one

Manual invoice OCR across 40+ gas stations

Loyalty · Retail

1,062 users in 4 weeks

SuperValu & Centra loyalty platform with receipt validation

SaaS · Logistics

2,000+ shipments yr 1

Multi-carrier shipping hub for Indonesian eCommerce

4.9
on Clutch
See our work

The problem

Sound familiar?

  • Your recruiters copying results out of a screening vendor's dashboard into your ATS by hand for every candidate?

  • Paying per-seat licensing for a screening tool your team only uses to check status and approve or flag?

Short answer

Background check software manages the workflow around pre-employment screening: candidate consent, order submission, status tracking, and adjudication, usually connected to an applicant tracking system. Companies with recurring hiring volume buy it to replace manual, per-candidate coordination with a licensed screening vendor. Criminal records and credit checks require FCRA-licensed data access that most companies cannot legally replicate, so RaftLabs builds the orchestration and workflow layer on top of a vendor like Checkr's API, not the licensed data itself. A workflow layer for one or two vendors typically runs $20,000-$50,000 over 12-15 weeks; a fuller build with ATS or HRIS integration and adjudication workflows runs $50,000-$100,000 over 15-18 weeks, at a fixed cost.

Key takeaways

  • Background screening requires FCRA-licensed data access that most companies cannot legally replicate on their own.
  • RaftLabs builds the orchestration and workflow layer, consent, status tracking, and adjudication, on top of a licensed vendor like Checkr, not the licensed data access itself.
  • A workflow layer for one or two screening vendors typically runs $20,000-$50,000 over 12-15 weeks, and a fuller build with ATS or HRIS integration runs $50,000-$100,000 over 15-18 weeks.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo
GE logo
Bank of America logo
T-Mobile logo
Valero logo
Techstars logo
East Ventures logo
TuneClub logo

Background check software delivery, by the numbers

products shipped
100+
cost delivery
Fixed
week delivery cycles
12-18

Screening data is licensed. The workflow around it doesn't have to be.

Checkr and Sterling exist because criminal records, credit checks, and employment verification require FCRA-licensed access that most companies can't legally get on their own. That part stays with a licensed vendor. What we build is everything around it: consent capture, order submission, status tracking, adjudication rules, and the integration back into your ATS or HRIS, so your team stops living inside a vendor's dashboard for work that should happen inside your own hiring process.

Capabilities

What we build

  • 01
    Candidate consent and disclosure flows

    FCRA-compliant consent capture and disclosure forms built into your own application or onboarding flow, instead of a separate vendor-hosted form.

  • 02
    Screening vendor integration

    We connect to a licensed screening vendor's API, such as Checkr, to submit orders and receive results, so your team isn't managing a second login for every hire.

  • 03
    Status tracking and candidate visibility

    Real-time order status surfaced inside your own hiring workflow, not a vendor's portal your recruiters have to check separately.

  • 04
    Adjudication workflows

    Rules-based routing of screening results, clear, flagged, needs review, built to match your policy rather than a vendor's default logic.

  • 05
    ATS and HRIS integration

    Screening results synced automatically into the applicant tracking system or HR information system your recruiters already use.

  • 06
    Audit trail and compliance logging

    Every consent, order, and adjudication decision logged, supporting FCRA and adverse-action recordkeeping requirements.

How we work

From vendor mapping to live workflow

  1. Weeks 1-3
    01

    Discovery and vendor mapping

    We map your current screening vendor or vendors, hiring workflow, ATS or HRIS, and adjudication rules. You leave with a written scope and a fixed-price quote.

  2. Weeks 3-6
    02

    Integration and workflow design

    We design the consent flow, the vendor API integration, and the adjudication rules, with audit logging built in alongside the data model.

  3. Weeks 6-16
    03

    Build in two-week sprints

    You review working software at each sprint. Consent flows, vendor integration, and adjudication components are built and tested incrementally.

  4. Final 2-3 weeks
    04

    Testing and rollout

    The workflow runs against real vendor orders so your team can validate status accuracy and adjudication routing before recruiters depend on it.

Why us

Why companies choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who map your screening vendor and hiring workflow also build the integration. No offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    Founded 2015, 100+ products shipped

    A track record building compliance-conscious hiring and HR software that handles consent, audit logging, and access control correctly from the start.

  • 04
    You own the source code

    No vendor lock-in after delivery. The codebase, and everything built into it, is yours.

Have a background check software project?

Tell us which screening vendor you use today and where the workflow breaks down. We'll scope a fixed-cost build.

Scope your background check software project

Related services

What clients say

What clients say about working with us

Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

Amer Abu Khajil
Amer Abu Khajil
Canada flagCanada
Founder, Peak Studios & Perceptional

I found RaftLabs to be the perfect partner for Perceptional, with their expertise in helping startup founders build MVPs, a free consultation, a prototype that matched my vision, and their unwavering support.

01 / 06

Background Check Software Development, scoped in one call.

Tell us what's broken. Within one business day you get a straight take on cost, timeline, and the right first step. No deck, no pressure.

Stay on topic

More on HR & recruiting

Cost to Build a Workforce Scheduling App Like Deputy: What Operators Actually Pay

Article

Cost to Build a Workforce Scheduling App Like Deputy: What Operators Actually Pay

A 1,000-staff retail franchise pays $70,800/year to Deputy -- and still needs a separate award interpreter for AU Fair Work compliance. Here is what it costs to build your own workforce scheduling platform ($60,000--$180,000) and when multi-jurisdiction compliance tips the math toward ownership.

Read more
Restaurant scheduling: Stop spending 3 hours a week on shift planning

Article

Restaurant scheduling: Stop spending 3 hours a week on shift planning

Restaurant managers spend 3+ hours per week building schedules on spreadsheets and group texts. Then half the shifts get swapped anyway. Labor runs 30-35% of revenue, profit margins sit at 3-5%, and one overstaffed Tuesday can erase an entire shift's profit. Here's how to fix the scheduling problem that's silently bleeding your margins.

Read more
Cost to Build a Job Board Like Indeed for a Specific Industry

Article

Cost to Build a Job Board Like Indeed for a Specific Industry

Building a niche job board costs $35,000-$120,000 depending on scope. Healthcare staffing agencies, construction associations, and logistics operators build vertical job boards when Indeed's broad search returns too much noise and too few qualified candidates.

Read more

Frequently asked questions

Background check software manages the workflow around pre-employment screening, including candidate consent, order submission to a screening vendor, status tracking, and adjudication decisions, usually connected to an applicant tracking system.

No. Criminal records, credit checks, and similar screening data require FCRA-licensed access that most companies cannot legally obtain on their own. We build the orchestration and workflow layer that sits on top of a licensed screening vendor's API, not the licensed data access itself.

Checkr and Sterling are licensed screening data providers, Checkr reached a $5 billion valuation at its peak and Sterling was acquired by First Advantage for $2.2 billion, and both hold the FCRA licensing that makes screening data legal to access. RaftLabs builds the workflow layer around that data: consent flows, status tracking, adjudication rules, and ATS or HRIS integration, so it fits your hiring process instead of a generic vendor dashboard.

Yes. Connecting a screening vendor's API to your applicant tracking system or HR information system, so results land where your hiring team already works, is the core of most requests in this space.

A workflow layer connecting to one or two screening vendors typically runs $20,000 to $50,000 and takes 12 to 15 weeks. A fuller build with ATS or HRIS integration and adjudication workflows runs $50,000 to $100,000 over 15 to 18 weeks. We scope a fixed cost after discovery.

No. You still need a licensed screening vendor for the actual criminal, credit, or employment data. What changes is the seat-licensed workflow layer around it, replaced with software built for your specific hiring process.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Background Check Software Development in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.