Talk to us about your accounting software project.
Tell us your entity structure, your current platform's limitations, and what your finance team needs the system to do. We'll scope the right system and give you a fixed cost.
Accounting Software Development
Custom accounting software for finance teams and accounting firms whose transaction volumes, entity structures, or reporting requirements have outgrown QuickBooks, Xero, or Sage -- and for SaaS companies building financial management into their product.
Built around your chart of accounts, your consolidation structure, and your reporting obligations. Not a generic ledger with your branding, but a financial system that handles the specific complexity your operation requires.
General ledger with multi-entity, multi-currency, and consolidation support
Automated bank reconciliation and transaction categorisation
Accounts payable and receivable with approval workflows and ageing reports
Financial reporting -- P&L, balance sheet, cash flow -- in the format your stakeholders require
RaftLabs builds custom accounting software for accounting firms, finance teams, and SaaS companies embedding finance into their product. We deliver cloud accounting platforms with multi-entity consolidation, bookkeeping automation that handles 70-85% of transactions without human input, AR/AP management with approval workflows, financial reporting, and practice management for accounting firms. Most accounting software projects deliver in 10 to 16 weeks at a fixed cost with full source code ownership, typically $45,000 to $180,000 depending on scope.
- Products shipped
- 100+
- Industries served
- 24+
- Cost delivery
- Fixed
- Week delivery cycles
- 10-16
When standard accounting platforms stop fitting the business
QuickBooks, Xero, and Sage handle single-entity bookkeeping well. The ceiling appears when the business structure grows beyond what the platform was designed for -- multiple legal entities with inter-company transactions to eliminate, a reporting format that the platform's fixed templates can't produce, a transaction volume that makes manual reconciliation unsustainable, or a sector-specific chart of accounts requirement the platform can't accommodate.
Custom accounting software is also the right choice when you're building financial functionality into a product -- a SaaS platform that needs embedded billing, a marketplace that needs automated payouts and fee calculations, or a vertical software product whose customers need accounting features without leaving your application.
Problems we solve in accounting
- 01
Your month-end close takes two weeks because inter-company eliminations are done manually in Excel
When your finance team reconciles transactions between five or more entities by pulling reports, cross-referencing them in a spreadsheet, and posting manual elimination journals, the close cycle stretches into the second week of every month. Every period adds risk as headcount and entity count grow. A consolidation engine built to your actual ownership structure brings that process down to hours, with eliminations posted automatically and a clean consolidated P&L ready when the period closes.
- 02
Your board pack requires three days of Excel assembly after the accounting platform closes
When the management accounts your board uses look nothing like the output your accounting platform produces, the finance team rebuilds the report from scratch each period. The platform exports raw data; the Excel model applies the format, the prior-year comparatives, and the KPI overlays. A reporting layer built to your exact board pack format produces the output directly from the ledger, without the manual assembly step and without the version risk that comes with a spreadsheet that twenty people have touched.
- 03
Your AP process runs through email threads with no purchase order matching or approval audit trail
When supplier invoices arrive by email, get forwarded to a manager for approval, and are paid manually from a bank portal, there is no single record of what was approved, by whom, and when. Duplicate invoices slip through. Invoices above the approval threshold get paid without a second sign-off. A structured AP workflow with three-way matching, approval routing by value and cost centre, and an audit trail of every decision replaces the email thread with a system of record.
- 04
Your bookkeeping team categorises transactions manually because the bank feed doesn't know your chart of accounts
When bank transactions land in the system and someone has to decide which account each one belongs to, the bookkeeping team's time is consumed by categorisation rather than analysis. For a business with 500 or more transactions per month, that is a full-time task. A categorisation engine trained on your historical transaction patterns and configured to your chart of accounts handles 70 to 85 percent of transactions without human input, leaving the team to review exceptions rather than process the full volume.
What we build
Cloud accounting platform
General ledger with full double-entry bookkeeping, multi-currency support, and configurable chart of accounts built to your business structure. Multi-entity management with inter-company transaction recording and consolidation eliminations. Journal entry workflow with approval routing and audit trail. Period close management with prepayments, accruals, and depreciation schedules. The accounting core that handles the entity complexity your current platform can't model without manual workarounds.
Bookkeeping automation
Bank feed integration pulling transactions from your accounts automatically, with transaction categorisation using rules and AI-assisted matching against your chart of accounts. Duplicate detection and anomaly flagging for transactions that fall outside normal patterns. Recurring transaction templates for regular payments and receipts. Expense management with receipt capture, category coding, and approval workflow. The automation layer that eliminates the manual data entry consuming your bookkeeping team's time.
Accounts payable and receivable
AP management covering supplier invoice capture via email or upload, three-way matching against purchase orders and receipts, approval workflow by value and cost centre, and payment run generation for bank upload. AR management covering invoice generation from sales orders, automated payment reminders, cash allocation against invoices, and credit control workflow for overdue accounts. Supplier and customer portals for self-service invoice submission and payment. The AP/AR workflow that reduces processing time and eliminates the overdue invoice backlog.
Financial reporting and consolidation
Management accounts in the format your board and investors use -- P&L by entity and consolidated, balance sheet, cash flow statement, and KPI dashboard. Budget vs actual variance reporting with drill-down to transaction level. Consolidation engine eliminating inter-company balances and transactions across your legal entity structure. Regulatory reporting in the format required by your jurisdiction -- statutory accounts, VAT returns, corporation tax working papers. Report scheduling and automatic distribution to stakeholders by email.
Accounting practice management
For accounting firms: client management covering all entities and contacts per client, engagement tracking from proposal through delivery, time recording against client matters, and fee billing with WIP management. Workflow management assigning recurring compliance tasks -- tax returns, VAT filings, accounts preparation -- to staff with due date tracking and client document request management. Client portal for secure document exchange, approval sign-off, and deadline communication. The practice management system that runs the firm's workflow without relying on spreadsheets and email chains.
Embedded accounting for SaaS
Accounting and billing features embedded directly in your product -- subscription billing with proration, usage-based charges, and invoice generation; revenue recognition in line with ASC 606 or IFRS 15 for SaaS metrics; automated payout calculations for marketplace operators; and ledger APIs that give your product financial data without requiring a separate accounting integration. The embedded finance layer that makes your platform stickier and removes the need for your customers to manage a separate accounting tool for the activity your product generates.
How we work with accounting software clients
- 01
Discovery
We map your chart of accounts, entity structure, consolidation requirements, and reporting format before any code is written. For firms, we document the engagement workflow, time recording model, and billing logic -- the business rules that make your financial system different from a generic ledger.
- 02
Architecture
We design the data model around your specific accounting structure: double-entry ledger schema, inter-company elimination logic, multi-currency handling, and the reporting data layer. Integration points with banks, ERPs, and payroll systems are scoped and confirmed before development begins.
- 03
Build
Two-week sprints with working software at each checkpoint. The core ledger and transaction engine ships first, followed by AP/AR workflows, reporting, and integrations. You review real functionality -- not wireframes -- at each sprint review.
- 04
Launch and support
Parallel running with your existing system for the first close cycle, so any discrepancy is caught before full cutover. Post-launch support covers period-close issues, new entity additions, and reporting changes as the business evolves.
Frequently asked questions
Standard platforms cover single-entity bookkeeping and basic reporting well. Custom makes sense when you have multiple legal entities requiring consolidation, a chart of accounts or reporting format the platform can't produce, a transaction volume where manual reconciliation is unsustainable, or sector-specific compliance requirements. It's also the right path when you're building financial features into a product rather than managing the finances of a single business. We'll tell you honestly if a configured standard platform would cover your requirement.
Yes. Accounting systems typically need to exchange data with sales platforms (revenue recognition from CRM deals), procurement systems (AP matching against purchase orders), and payroll systems (salary journals). We scope the integration during discovery, confirming the API access each system provides and the data flows required. Common integrations include Salesforce, HubSpot, SAP, NetSuite, and custom internal systems.
Multi-currency support covers transaction recording in any currency, exchange rate management (spot and average rates), unrealised and realised gain/loss calculation, and reporting in your functional and presentation currency. Consolidation covers inter-company elimination of transactions and balances, minority interest calculations, and the production of consolidated financial statements. The complexity of the consolidation -- number of entities, ownership structures, and reporting currencies -- determines the development scope, which we assess during discovery.
A cloud accounting platform covering the general ledger, bank reconciliation, AP/AR, and financial reporting typically runs $45,000 to $90,000. A more complete system with multi-entity consolidation, practice management, or embedded accounting features for a SaaS product typically runs $90,000 to $180,000. Fixed cost agreed before development starts.
The core requirement is a double-entry ledger with enforced debit/credit integrity. On top of that: multi-entity consolidation logic, AP/AR workflow engines, automated bank reconciliation using transaction pattern matching, and a reporting layer that produces output in your specific format. Integration with banks, ERPs, and payroll systems adds complexity that we scope during discovery. The failure mode in accounting software is almost always integration gaps, not missing features.
Accounting software by product
Cloud Accounting Software Development
General ledger, multi-entity, bank reconciliation, and financial close
Bookkeeping Automation Software
Bank feed integration, transaction categorisation, and reconciliation automation
Financial Reporting Software
Management accounts, consolidation, budget vs actual, and regulatory reporting
Accounting Practice Management Software
Client management, workflow, time recording, and client portal for firms
What clients say
What our clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.
Charles E.
Entrepreneur at Aggie Technologies
All of the sprints were completed on schedule and on budget. We highly recommend RaftLabs!
01 / 02
Related services
- Business Process Automation -- Automate invoice processing, payment matching, bank reconciliation, and month-end close workflows
- AI Document Intelligence -- Extract structured data from invoices, purchase orders, receipts, and financial statements
- AI Agent Development -- Autonomous agents for anomaly detection, expense categorisation, and regulatory compliance monitoring
- Custom Software Development -- Custom accounting platforms, consolidation tools, and practice management systems built for your entity structure and reporting requirements