Fleet Management Software Development Services
Custom fleet management software with no per-vehicle SaaS fees.
An operations manager refreshing a spreadsheet to know where the fleet is has a visibility problem, not a staffing problem. An operation paying per-vehicle SaaS fees on a platform that doesn't connect to the job system has a cost problem and a visibility problem.
RaftLabs builds custom fleet management software for logistics operators, field service companies, and transportation businesses. Real-time GPS tracking, driver apps, route optimisation, and maintenance scheduling, all integrated with your TMS or ERP. Fixed price. No per-vehicle SaaS fees.
Real-time GPS tracking with no sync delay, every vehicle on a live map
Driver app works offline in dead zones, syncs when signal returns
Custom integration with your TMS, ERP, or job management system
No per-vehicle SaaS fees on a large fleet: you own the platform
Vehicle maintenance scheduling, fuel tracking, and compliance built in
Bring the problem, the current workflow, or the existing code. We reply with a practical next step within one business day.
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The brief
Start with what is not working.
Good software decisions begin with the constraint, not a list of features or a preferred technology.
Operations manager refreshing a spreadsheet to know where the fleet is because tracking doesn't connect to jobs?
Driver app requiring signal in the exact zones where most of your routes run?
Per-vehicle SaaS fees on a 200-truck fleet that cost more than the platform creates value?
Plain answer
RaftLabs builds custom fleet management software for logistics operators, field service companies, and transportation businesses across the US, UK, Ireland, and Australia. A focused v1 with GPS tracking, an offline driver app, and a dispatcher portal covers core dispatch, then grows into TMS, maintenance, and compliance. Every project starts at $10000; scope and price are fixed before work begins.
What to remember
- A focused v1 covers GPS tracking, driver app, and dispatcher portal, then grows into the full platform. Every project starts at $10000.
- Driver app works fully offline in dead zones and syncs all activity when signal returns
- No per-vehicle SaaS fees: you own the platform outright after delivery
- Built UrShipper, a multi-carrier logistics platform; the initial build phase took about 14 weeks after four earlier attempts
- 214 migrated customers using the UrShipper portal by June 2025, per project records
- Integrates with TMS, ERP, and job management systems including Oracle OTM, SAP TM, and Microsoft Dynamics 365
A spreadsheet refresh is not a tracking system.
An operations manager refreshes a spreadsheet to find out where the fleet is. The tracking tool does not connect to the job system, so the answer is always a few minutes stale, and a few minutes is a missed delivery window.
Out on the route, a driver hits a dead zone. The app needs signal in the exact places the routes run, so the proof of delivery never gets captured and the record has a hole in it.
Meanwhile the per-vehicle SaaS bill keeps climbing on a 200-truck fleet, for a product nobody owns.
Three problems, one fix: a platform built around the operation, not rented by the vehicle.
A fleet manager with no real-time visibility is deciding on stale data. A driver app that drops offline mid-route leaves gaps in the proof-of-delivery record. A platform that does not talk to the job system means dispatchers maintain two systems instead of one. Custom fleet management software solves all three, not by adding another SaaS subscription, but by building the platform around your operation.
According to the US Department of Energy's Argonne National Laboratory (2024), commercial vehicles waste 6 billion gallons of fuel per year through unnecessary idling alone, costing fleet operators over $20 billion annually. For logistics businesses running dozens or hundreds of vehicles, that waste compounds quietly until it shows up as a budget line item nobody can explain.
According to the American Transportation Research Institute's 2024 Analysis of the Operational Costs of Trucking, fuel alone accounts for $0.481 per mile, roughly 21% of total truck operating costs, making it the single largest controllable expense for most fleets. For operators without real-time tracking and route optimisation, a meaningful share of that spend is waste: idle time, suboptimal routing, and undetected driver behaviour that compounds over thousands of miles.
RaftLabs builds these platforms for logistics operators, field service companies, and transportation businesses. We built UrShipper, a multi-carrier logistics platform. The initial build phase took about 14 weeks, and project records show 214 migrated customers using the portal by June 2025. That is the neighbouring logistics problem to fleet: live tracking, driver and dispatcher workflows, and integrations that cannot drop data. RaftLabs is rated 4.9/5 by clients on Clutch. The team that scopes it ships it.
This works when per-vehicle fees have outgrown the value they return.
Everything on the left should already be true for your operation. Even one thing on the right, and an off-the-shelf SaaS is the smarter first step.
A fleet of dozens to hundreds of vehicles where per-vehicle SaaS fees have outgrown the value they return.
Routes that run through dead zones every day, so the driver app has to work offline, not just online.
An existing TMS, ERP, or job management system the tracking has to integrate with, not replace.
A handful of vehicles a spreadsheet still covers.
You want a month-to-month subscription with no upfront build, not a platform you own.
No integration needs and no dead-zone routes, where an off-the-shelf SaaS already fits.
The first decision is not what to build.
It is whether a custom fleet platform is the right answer at all. We use four possible recommendations before discussing a development scope.
- 01
Buy
Choose a maintained product when it handles the core workflow and the remaining gaps can be solved with configuration, a connector, or a small process change. Paying for fleet software you do not have to maintain is often the better trade.
- 02
Repair
Keep the existing product when users still get value from it and the code can be understood safely. Start with evidence: where the code lives, how the data is organized, what is tested, which outside services it depends on, who can access what, and how updates go live.
- 03
Build
Own fleet software when the workflow shapes margin, customer experience, speed, or a product customers pay for. Start with one complete path and the system connections that path cannot work without.
- 04
Wait
Do not turn a changing policy into permanent software. Stabilise the rules, name the workflow owner, and measure the cost of the current process before paying for a product.
Not sure which path is yours? Bring it to a 30-minute call. Leave with the answer in writing.
What we build
Fleet management software capabilities
Real-time GPS tracking
Live map with vehicle position updated every 30 seconds. Status indicators: in transit, at delivery, idle, offline. Geofence alerts when vehicles enter or leave defined zones. Route replay to review the day's activity. Works with existing telematics hardware or with a GPS tracker we specify for you.
Offline-first driver app
iOS and Android. Job list, navigation links, proof of delivery (photo, signature, barcode scan), vehicle inspection forms, and delivery notes. Full offline capability: all activity queued on-device and synced when signal returns. No lost data from dead zones.
Route optimisation
Multi-stop route optimisation using traffic data, vehicle capacity, and time windows. Dispatcher assigns job sets; the system sequences stops for minimum mileage. Route updates pushed to the driver app in real time when a new stop is added mid-route.
Driver behaviour monitoring
Speed logging, harsh braking and acceleration events, excessive idle time, and seatbelt status from OBD-II or telematics hardware. Scored per driver per week. Manager dashboard showing fleet-wide and per-driver behaviour trends.
Vehicle maintenance scheduling
Mileage and time-based service triggers. Inspection forms in the driver app, completed pre-trip. Maintenance history per vehicle. Fleet manager alerts at configurable lead times. Vehicle lock-out from job assignment until a flagged issue is resolved.
Fuel tracking and reporting
Fuel card transaction import or manual logging. Cost per mile calculated per vehicle and per route. Fuel consumption anomaly detection. Monthly fuel spend reports by depot, driver, and vehicle class.
TMS and ERP integration
Native integrations with Oracle TM, SAP TM, TMW, MercuryGate, SAP S/4HANA, and NetSuite. Custom job management systems connected via API. Bi-directional sync: jobs created in the TMS appear in the dispatcher portal; delivery completions write back to the TMS automatically.
Compliance and reporting
Driver hours of service (HOS) logs, vehicle inspection records, and incident reports stored and exportable for DOT or DVSA compliance. Fleet utilisation report by depot, vehicle class, and driver. Fuel and maintenance cost reports for budget reviews.
Why fleet operators choose us
No per-vehicle SaaS fees
Commercial fleet platforms charge per vehicle per month, for a product you don't own. A custom build replaces that rent with a fixed build cost, and you own the platform outright.
Offline-first driver app
Built for the routes your drivers actually run, not the routes with consistent 4G coverage. Every step queues on-device and syncs automatically, no driver training required for offline behaviour.
Built around your dispatch workflow
Samsara and Verizon Connect are built for the average fleet. Your job types, your route constraints, your proof of delivery requirements: all built in from day one, not worked around.
Telematics integration done right
OBD-II, CAN bus, and third-party telematics hardware all feed into one data layer. We've integrated with Samsara APIs, CalAmp, and generic GPS trackers. Your TMS, ERP, or job management system stays in place, and data flows without manual re-entry, giving you one source of truth for dispatch, tracking, and delivery.
Parallel cut-over, no hard stops
Fleet operations don't get a maintenance window. We run the new platform alongside the old one, validate data accuracy on a subset of drivers, then cut over the full fleet with a tested rollback plan.
Compliance built in, not retrofitted
DOT hours of service, DVSA tachograph rules, and vehicle inspection requirements are scoped in week 1. The driver app inspection forms, HOS logs, and driver records are compliance-grade from launch day.
Custom build vs off-the-shelf SaaS
| Off-the-shelf fleet SaaS | Custom platform (RaftLabs) | |
|---|---|---|
| Cost model | Per-vehicle monthly fee, for as long as you subscribe | Fixed build cost, then infrastructure at a fraction of SaaS per-vehicle pricing |
| Ownership | You rent access; the vendor owns the code and data model | Code, infrastructure, and API contracts transfer to you at handover |
| Dead-zone routes | Offline behaviour varies by product and is rarely the priority | Offline-first driver app, sync-on-return built into the core architecture |
| TMS/ERP fit | Standard connectors; your custom job system may not be supported | Integration built against your API or schema, confirmed in discovery before development starts |
| Workflow fit | Your operation adapts to the average-fleet feature set | Your job types, route constraints, and proof-of-delivery rules built in |
How much are per-vehicle fees costing you this year?
Tell us your fleet size, your current tools, and your integration requirements. We'll scope the platform and give you a fixed price.
How it works
From scope to live fleet
- Phase 101
Operations audit
We map your dispatch workflow, job types, driver app needs, and integration requirements. You leave the first phase with a written scope document and a fixed-price quote. Development starts only after sign-off.
- Phase 202
Design and architecture
UI design for the dispatcher portal and driver app approved before any code is written. Data model, integration architecture, and offline sync strategy documented and reviewed.
- Phase 303
Build the core platform
Dispatcher portal and offline driver app built in parallel: live map, job assignment, proof of delivery, and vehicle status. QA runs alongside the build, not at the end. TMS or ERP integration lands here when it is in the v1 scope, otherwise it follows as an expansion module.
- Phase 404
Parallel run and cut-over
New platform runs alongside your existing system on a subset of drivers. Once data accuracy is validated, the full fleet cuts over. Post-launch monitoring and support included. Your validated v1 is live; integrations, compliance, and telematics modules follow as the fleet grows.
Pitfalls we plan around
Fleet software fails in predictable places. We scope for these before the build, not after a driver files the first complaint.
- Device and hardware variance
- Fleets run mixed hardware: different OBD-II dongles, telematics vendors, and phone models bought over several years. We normalise the data at one ingestion layer so a CalAmp reading and a Samsara reading land in the same schema, and we test on the oldest phones actually in the field, not just a new test device.
- Connectivity gaps
- Routes run through tunnels, rural stretches, and loading bays with no signal. The driver app is offline-first by default: every action is timestamped on-device and synced in order when signal returns, so a dead zone never leaves a hole in the proof-of-delivery record.
- Driver adoption
- A driver who finds the app slower than paper will route around it, and your data goes dark. We design the driver flow with the people who use it, keep the daily path to a few taps, and pilot with a subset of drivers before the full rollout so the friction surfaces early.
- Data accuracy at cut-over
- The risk in replacing a live system is silently wrong data. We run the new platform in parallel on a subset of drivers for several weeks, reconcile it against the old system, and only cut the full fleet over once the numbers match, with a tested rollback plan in hand.
Proof it works
RaftLabs has shipped production software since 2015 for clients across the US, UK, Europe, Canada, and the UAE. For fleet work specifically, the closest proof is UrShipper, a multi-carrier logistics platform we built end to end.
Adjacent logistics work
- initial build phase
- 14 weeks
- UrShipper, multi-carrier shipping platform
- migrated customers on the portal by June 2025
- 214
- UrShipper project records
- shipments in March 2026
- 1,073
- UrShipper project records
We rebuilt UrShipper, a multi-carrier logistics platform, in about 14 weeks after four earlier attempts had failed to ship it. 214 customers were migrated onto the portal, and the platform processes shipments across its carrier network. Fleet management is the neighbouring problem: the same live tracking, driver and dispatcher workflows, and integration discipline, pointed at vehicles and routes instead of parcels and carriers.
What clients say
What our clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.
What it costs
Every project starts at $10000.
GPS tracking, driver app, and dispatcher portal at the core, with TMS or ERP integration, maintenance scheduling, and compliance reporting added as your operation needs them.
Commercial platforms charge per vehicle per month for a product you never own. Start with the core dispatch platform, own it outright, then add TMS integration and compliance reporting as your fleet grows.
Starting investment
Starts at $10000
Start with GPS tracking and dispatch, then add compliance and maintenance modules as your fleet grows. Scope and price are fixed before the phase begins. After a 30-minute call, you get a written build, buy, repair, or wait recommendation plus first-phase direction. Free, whether or not you build with us.
No hourly billing
Once we scope your first phase, that price is locked in writing. No hourly billing, and scope changes are priced and agreed before any additional work starts, so your capital budget stays under control.
You own it
All code, infrastructure, and API contracts transfer to you at handover. No per-vehicle SaaS fees, no ongoing licence fees, no vendor lock-in: your operations team controls the platform.
This platform rarely stands alone. The driver and field-service apps run on top of it, logistics automation handles the dispatch and routing logic, and IoT and telematics work feeds live vehicle data into it. When forecasting or anomaly detection matters, that is where AI for logistics comes in, and a wider supply chain platform connects warehousing and freight to the same data layer.
Work with us
Tell us where the work is stuck.
Bring the rough workflow, half-built product, or messy brief. We will map the smallest useful first move, then send scope, timeline, and price in plain English.
- Scope and cost agreed before work starts. No surprises. No obligation.
- Working prototype within 3 weeks of kickoff.
- Pay by milestone. You see progress before each invoice.
- 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
- All conversations are NDA-protected.
Common questions
A typical fleet management build includes four parts. The dispatcher web portal: live map showing every vehicle's real-time position, job assignment and route planning, driver status and availability, and a notification system for exceptions like delays or breakdowns. The driver mobile app: iOS and Android, job list and navigation, proof of delivery (photo, signature, barcode scan), offline mode that queues all activity and syncs when signal returns, and push notification for new job assignments. The back-office dashboard: vehicle utilisation reporting, driver behaviour logs (speed, harsh braking, idle time), fuel consumption tracking, maintenance schedules and service alerts, and compliance reporting (driver hours, vehicle inspection records). Integrations: TMS, ERP, or job management system via API, plus telematics hardware integration for live OBD-II data where vehicle telematics is needed.
The driver app stores the full job queue, route, delivery instructions, and form templates on the device when a connection is available. In a dead zone (no 4G, no Wi-Fi), the driver works normally: checking off deliveries, capturing proof of delivery (photo and signature stored locally), logging vehicle checks, and adding delivery notes. Every action is timestamped on-device. When signal returns, the app syncs all queued activity to the server in order. The dispatcher sees the delivery completions appear in sequence. No lost data. No driver having to redo steps when they get back into coverage. This is built into the core architecture, not bolted on as a feature, because most logistics dead zones are predictable and routes run through them every day.
Common TMS integrations: Oracle Transportation Management (OTM), SAP TM, TMW Suite, MercuryGate, and Descartes. Common ERP integrations: SAP S/4HANA, Oracle ERP Cloud, Microsoft Dynamics 365 Business Central, and NetSuite. For custom job management systems, we build the integration against your API or database schema directly. Telematics hardware: Samsara, Verizon Connect, CalAmp, and generic OBD-II readers via CAN bus. Integration scope and method are confirmed in discovery before any code is written, so you know the exact data flows and dependencies before development starts. We test every integration against a staging environment before production cutover.
Yes, and we have done it. The typical trigger is cost: per-vehicle fees on a large fleet get expensive quickly, and the features you get are the same features every other customer gets. The migration path we follow: we build the new platform alongside the existing one, run them in parallel on a subset of drivers for several weeks to validate data accuracy, then cut over the full fleet. No overnight hard cut that leaves the operations team with no fallback.
Maintenance scheduling works from two inputs: mileage thresholds and time intervals. The system tracks each vehicle's odometer reading via telematics integration or manual driver input, computes the next service trigger, and alerts the fleet manager and the driver at configurable lead times. The maintenance log records every service: date, type, mileage, cost, and service provider. Inspection forms are assigned to drivers on a schedule and completed in the driver app; failures are flagged immediately, and the vehicle can be locked out of job assignment until the issue is resolved.
Cost follows scope: a focused build with GPS tracking, driver app, and dispatcher portal is a different project from a full platform with telematics hardware integration, compliance reporting, and multi-depot support. All builds are fixed price: the quote in the project brief is the final invoice. Per-vehicle infrastructure costs at scale are a fraction of commercial SaaS per-vehicle pricing.
The subscription is rarely the number you pay. Add hardware, gateways, dashcams, contract minimums, and early-termination terms. Run the full-stack cost check before comparing to custom: hardware, install, add-ons, contract length, and exit terms. Smaller fleets often find the per-vehicle cost hard to justify for basic tracking.
The big savings come from idle-time reduction, route optimization, and driver behavior, not just location visibility. Measurable improvement typically shows within the first few months. Budget the understated line items explicitly: ELD certification and telematics hardware integration.
Frame it as safety, efficiency, and fairness, not surveillance. Drivers who see the data protects them from false claims and supports safer routes adopt faster. Apply policies consistently and fairly, and the system becomes a shared tool instead of a friction point. The biggest rollout hurdle is human, not technical: involve drivers early, and explain what the data is used for and what it will not be used for.
Ask the dividing-line question: does this tell us where the vehicle is, or how the vehicle and driver are performing, and what we should do about it? A tracking app answers the first; fleet management answers the second with diagnostics, compliance, driver coaching, and cost forecasting. Watch a driver complete a full day on the app, offline, in the field. And confirm the compliance story: ELD records, IFTA reporting, and driver-qualification files as the foundation, not as add-ons.
We build the data capture these regimes run on. For multi-state US operators, IFTA mileage and fuel data is recorded per jurisdiction automatically from telematics, generating the quarterly IFTA report from actual data rather than driver estimates. For US commercial motor carriers, ELD integration keeps driving hours, on-duty time, and violations available for roadside inspection. For HGV fleets under EU tachograph rules, driver card data uploads with infringement detection for driving time, break, and rest violations. Predictive maintenance alerts are raised from persistent engine fault codes read via OBD-II. Your compliance advisers confirm the exact obligations; we implement the data and reporting they require.