SaaS Management Platform Development

A SaaS spend dashboard built on your own SSO and billing data, not another subscription

Most SaaS management platforms solve a problem that's a little absurd on its face: paying for another subscription to get visibility into the subscriptions you already pay for. Since the spend and license data lives entirely inside your own SSO, billing, and finance systems, we build an internal dashboard that pulls it together directly, so you get the tracking and renewal alerts without adding one more seat license to the pile you're trying to control.

  • Automated SaaS discovery pulled from your SSO login logs and billing exports, no manual app inventory

  • Renewal and license-utilization alerts tied to your actual usage data, not vendor-reported estimates

  • Spend and license reporting broken down by department and cost center

  • Fixed-cost delivery, scoped up front, with source code ownership

Recent outcomes

Voice AI · Research

6× deeper insights

Text-based interviews converted to automated phone calls

AI Automation · Ops

20k+ txns day one

Manual invoice OCR across 40+ gas stations

Loyalty · Retail

1,062 users in 4 weeks

SuperValu & Centra loyalty platform with receipt validation

SaaS · Logistics

2,000+ shipments yr 1

Multi-carrier shipping hub for Indonesian eCommerce

4.9
on Clutch
See our work

The problem

Sound familiar?

  • Paying a per-seat license for a SaaS management platform just to track the SaaS licenses you're already paying for?

  • No single view of what your company subscribes to, what it costs, and who's actually using it?

Short answer

A SaaS management platform tracks which SaaS tools a company subscribes to, what each one costs, and how much of each license actually gets used, usually by pulling data from SSO logs and billing systems. Mid-market IT and finance teams evaluating platforms like Zylo, Torii, or CloudEagle are the typical buyers, often while trying to cut the very SaaS sprawl they're now paying a platform to monitor. RaftLabs builds a custom alternative using the company's own SSO and billing data: an MVP covering discovery and spend tracking runs $20,000-$50,000 over 12-15 weeks, and a full build with renewal automation and usage-based rightsizing runs $50,000-$100,000 over 15-18 weeks, at a fixed cost.

Key takeaways

  • SaaS discovery and spend tracking can run entirely on data a company already owns: SSO login logs and billing or card exports.
  • Buying a SaaS management platform to control SaaS spend adds exactly one more subscription to the pile it's meant to shrink.
  • Renewal alerts and license-utilization reporting only help if they're tied to real usage data, not vendor self-reported seat counts.
  • A full build with renewal automation and rightsizing recommendations typically takes 15-18 weeks at a fixed, agreed cost.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo
GE logo
Bank of America logo
T-Mobile logo
Valero logo
Techstars logo
East Ventures logo
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SaaS management platform delivery, by the numbers

products shipped
100+
cost delivery
Fixed
week delivery cycles
12-18

Buying a SaaS tool to control your other SaaS spend is a strange trade

Zylo, Torii, and CloudEagle exist to solve SaaS sprawl: too many subscriptions, too little visibility into who uses what. But the data those platforms run on, your login history, your billing records, your card statements, already lives inside systems you own. Since none of it comes from the vendor, an internal dashboard tied to your own SSO and billing systems can cover most of the same ground, without adding one more seat license to the spend you're trying to control.

Capabilities

What we build

  • 01
    Automated SaaS discovery

    App discovery pulled directly from SSO login logs and billing exports, so the inventory builds itself instead of relying on a manually maintained spreadsheet.

  • 02
    Spend tracking tied to billing data

    Subscription costs pulled straight from your existing card and invoicing systems, broken out by vendor, department, and renewal date.

  • 03
    License utilization reporting

    Seat counts compared against real login activity, so unused or underused licenses show up before a renewal, not after.

  • 04
    Renewal alerts and contract tracking

    Upcoming renewal dates, contract terms, and auto-renew clauses tracked in one place, with alerts sent ahead of the deadline that matters.

  • 05
    Department and cost-center attribution

    Spend and usage broken down by the department or cost center that owns it, so finance can see where the money actually goes.

  • 06
    Access control for finance and IT

    Role-based access so finance, IT, and department leads each see the spend and usage data relevant to their role.

How we work

From data audit to a live dashboard

  1. Weeks 1-3
    01

    Discovery and data-source mapping

    We map your SSO provider, billing systems, and card data sources, and confirm what's accessible via API versus export. You leave with a written scope and a fixed-price quote.

  2. Weeks 3-6
    02

    Data model and integration design

    We design the spend and license data model and the integration layer for each source system, so discovery and tracking run on real data from day one.

  3. Weeks 6-14
    03

    Build in two-week sprints

    You review working software at each sprint. Discovery, spend tracking, and reporting components are built and tested incrementally.

  4. Final 3-4 weeks
    04

    Rollout and rightsizing validation

    The dashboard runs against your real SaaS portfolio so your team can validate spend figures and utilization numbers before acting on them.

Why us

Why teams choose RaftLabs over a per-seat platform

  • 01
    No new subscription added to your stack

    The whole point is fewer vendors, not one more. What we build runs on infrastructure you already control.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    Founded 2015, 100+ products shipped

    A track record building internal dashboards and finance tooling that connect cleanly to existing SSO, billing, and identity systems.

  • 04
    You own the source code

    No vendor lock-in after delivery. The codebase, and everything built into it, is yours.

Have a SaaS management platform project?

Tell us what your SaaS spend looks like today and where the visibility gaps are. We'll scope a fixed-cost build.

Scope your SaaS management platform project

Related services

What clients say

What clients say about working with us

Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

Amer Abu Khajil
Amer Abu Khajil
Canada flagCanada
Founder, Peak Studios & Perceptional

I found RaftLabs to be the perfect partner for Perceptional, with their expertise in helping startup founders build MVPs, a free consultation, a prototype that matched my vision, and their unwavering support.

01 / 06

SaaS Management Platform Development, scoped in one call.

Tell us what's broken. Within one business day you get a straight take on cost, timeline, and the right first step. No deck, no pressure.

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Frequently asked questions

A SaaS management platform tracks which SaaS applications a company subscribes to, what each one costs, and how actively each license gets used. It typically pulls data from SSO logs, billing systems, and card transactions to build a single inventory of spend and usage.

Zylo, Torii, and CloudEagle are strong tools for large SaaS portfolios with a dedicated procurement or IT asset team running vendor reviews across hundreds of apps. If your SaaS footprint is smaller, or you mainly want visibility and renewal alerts without adding another per-seat subscription, a custom dashboard tied to your existing SSO and billing systems can cover most of the same ground without the extra license cost.

Yes. We connect to your identity provider's login logs and your billing or card export data during discovery, so app discovery and spend tracking run on real usage data instead of a manually maintained spreadsheet.

An MVP covering SaaS discovery, spend tracking, and basic reporting typically runs $20,000-$50,000 and takes 12-15 weeks. A full build with renewal automation, usage-based rightsizing recommendations, and department-level attribution runs $50,000-$100,000 over 15-18 weeks. We scope a fixed cost after discovery.

Yes. Usage-based rightsizing is a standard capability. We compare license counts against actual login activity so you can see which seats are unused before a renewal, not after.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope SaaS Management Platform Development in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.