Fund administration software should reconcile books, investors, allocations, and released reports
We build fund administration software when approved fund structures, accounting data, investor records, capital activity, allocations, reviews, reporting, and portal workflows cannot be supported by established products and integration. Start with one fund type and one controlled period close. Qualified fund, legal, tax, accounting, and compliance owners approve the rules and outputs.
Bring the problem, the current workflow, or the existing code. We reply with a practical next step within one business day.
The brief
Start with what is not working.
Good software decisions begin with the constraint, not a list of features or a preferred technology.
01
Fund books, bank and custody records, investor allocations, capital activity, and reports require manual reconciliation across workbooks?
02
A released NAV or investor statement cannot be reproduced from the exact source versions, rules, exceptions, reviews, and approvals?
Plain answer
Fund administration software connects fund books, investor records, capital activity, allocations, valuations, fees, approvals, reports, and portal delivery through a controlled period close. Custom development fits when established products cannot support a material structure or workflow. Focused releases start at $60,000 and usually take sixteen to twenty-four weeks.
The NAV tied out. The investor allocation did not.
One valuation arrived late, a fee calculation used an earlier period, and the investor statement came from a workbook that did not match the approved close.
Fund administration software earns trust when the released number and every allocation can be replayed.
Fund administration is a controlled period close
The workflow may connect fund and entity books, holdings, valuation inputs, cash, fees, expenses, investors, commitments, subscriptions, calls, distributions, allocations, share or partnership interests, currency, approvals, reports, and portal delivery. The exact model depends on the fund and governing documents.
This buyer intent is distinct from generic accounting or workflow automation because the product must preserve the connection between fund-level results and investor-level positions through a controlled close. Established administration platforms remain the default. Custom ownership requires a material gap and qualified professional governance.
A bounded fund-administration offer
Fund type first
1
One period close, allocation, review, report, and investor-delivery path
Indicative delivery weeks
16-24
After approved structures, expected results, advisers, and source access are ready
Starting investment
$60K
Focused ledger, calculation, workflow, reporting, portal, validation, and handover
RaftLabs does not cite a named fund-administration result on this page. Buyers should assess fund and investor calculations, source lineage, period controls, parallel reconciliation, permissions, exception handling, document and report fidelity, security, and operating ownership. Adjacent fintech work is not evidence that a NAV or allocation is correct.
Use an administration platform when its fund model fits.
Custom software should solve a material structure or operating gap, not replace specialist review.
A fit
01
A fund, allocation, investor, portal, reporting, residency, or integration rule remains unsupported.
02
Fund accounting, operations, legal, tax, compliance, security, and technology owners can approve the workflow.
03
Representative periods, expected calculations, source records, and reports are available from $60,000.
Not a fit
01
An established platform supports the structures and only configuration, migration, or adoption is missing.
02
The team expects software engineers to determine valuation, accounting, tax, legal, or compliance treatment.
03
Governing terms, source authority, close controls, investor records, or professional owners are unresolved.
Bounded scope
What one fund-administration loop may include
01
Fund books and source reconciliation
Ingest approved accounting, bank, custody, portfolio, expense, and valuation
records with entity, account, instrument, currency, period, source, and
version lineage. Reconcile balances and surface missing, late, duplicated, or
conflicting records in an owned exception queue.
02
Calculations allocations and close
Execute client-approved fee, expense, valuation-input, currency, class, and
investor-allocation rules. Preserve rule versions, assumptions, overrides,
reviewer, and period state. Route preparation, review, approval, lock,
correction, reopening, and rerelease without erasing the earlier close.
03
Investor capital activity and reporting
Track approved commitment, subscription, call, receipt, distribution,
transfer, and balance events. Generate notices, statements, reports, and
supporting schedules from the released period. Reconcile cash status without
treating a portal update as authority to move funds.
04
Investor portal and operating controls
Give authorised users access to approved documents, statements, capital
activity, and requests by fund, entity, and role. Include strong identity,
least privilege, access review, audit, retention, secure uploads, monitoring,
support boundaries, incident response, release, and recovery.
Choose the fund-administration path
Approach
Use it when
Administration platform
Use established fund, accounting, and investor functions
Its structures, rules, controls, integrations, and support fit.
Integration and reporting layer
Keep existing books and administration
Source reconciliation or approved report delivery is the main gap.
Custom workflow module
Own one material administration step
A calculation, review, exception, or portal need remains unsupported.
Custom platform
Own the controlled fund close
Distinct structures justify long-term professional, product, and security ownership.
Parallel close is the release gate
Prototype representative and difficult periods: late prices or valuations, amended transactions, stale exchange rates, fee boundaries, class differences, new and departing investors, calls, distributions, transfers, side terms where approved, rounding, corrections, and report regeneration. Expected results come from qualified client owners.
Run the new workflow beside the approved process. Reconcile fund books, cash, holdings, fees, expenses, NAV where applicable, allocations, investor balances, notices, statements, and reports. Every material difference needs a disposition. The client approves release; a passing software test does not replace fund accounting or assurance.
Delivery
From fund structure to a reconciled administration release
Four phases make professional review and parallel close the gate to reliance.
Phase 1
01
Define fund close and authority
Choose one fund type, entities, books, investors, capital activity,
calculations, reviews, reports, advisers, and acceptance examples.
Phase 2
02
Prototype difficult periods
Run representative subscriptions, calls, distributions, valuations, fees,
allocations, currency, corrections, exceptions, and reports through a
prototype.
Phase 3
03
Build ledger workflow and controls
Implement ingestion, books or subledgers, calculations, approvals,
documents, portal access, integrations, audit, monitoring, and recovery.
Phase 4
04
Parallel close and hand over
Reconcile selected historical and current periods, resolve exceptions with
qualified owners, validate reports, train operators, and transfer runbooks.
Risk
What the fund specification must settle
Professional authority
Qualified client owners determine fund terms, valuation inputs, accounting, allocations, tax, legal, compliance, reports, and release.
Close control
Define source cut-off, draft, exception, review, approval, lock, report, delivery, correction, reopening, and rerelease states.
Cash boundary
Separate notices and reconciliation from approved bank, custody, payment, dual-control, callback, fraud, and treasury processes.
Investor data
Define identity, segregation, least privilege, uploads, exports, privacy, retention, deletion, audit, incidents, and support access.
Scope and price
A focused fund-administration release starts at $60,000.
Start with one fund type, one controlled period close, and one investor-reporting path.
The estimate separates platforms, data, legal, tax, accounting and compliance review, banking, custody, hosting, security, support, and change ownership.
Starting investment
Starts at $60,000
Focused releases usually take sixteen to twenty-four weeks. Several structures, currencies, classes, waterfalls, portals, or migrations add scope.
Parallel reconciliation before reliance
Representative periods are compared with approved expected results before
cutover.
No fund-administration opinion
RaftLabs implements approved workflows; it does not provide valuation, fund
accounting, legal, tax, compliance, or investment advice.
Use an established fund-administration or accounting product when its structures, books, allocations, reporting, controls, and integrations fit. Custom development is credible when a material fund, investor, calculation, portal, residency, or operating workflow remains unsupported and the organisation can own professional review, security, reconciliation, and ongoing regulatory and product change.
It can execute calculation, valuation-input, fee, expense, allocation, currency, and approval rules defined by the client's qualified fund accounting and valuation owners. Each released result should retain sources, prices or values, rules, assumptions, exceptions, reviewer, and period version. RaftLabs does not determine fair value, accounting treatment, or reporting compliance.
Yes, using client-approved commitment, allocation, notice, due-date, receipt, default, distribution, recallable, fee, expense, waterfall, and reporting rules. Cash movement remains with approved banking, custody, payment, and control processes. The system reconciles requests, receipts, approvals, and investor records without presenting software workflow as legal or payment authority.
It can collect approved data and documents, integrate qualified providers, route review, track status, expiry, refresh, exceptions, and evidence, and restrict access. The client and its qualified compliance and legal teams define jurisdiction, investor eligibility, KYC, AML, sanctions, privacy, retention, escalation, and acceptance. Software does not approve an investor by itself.
A focused administration workflow starts at $60,000 and usually takes sixteen to twenty-four weeks. Several fund types, entities, currencies, classes, complex allocations or waterfalls, external providers, investor portals, large migrations, or formal validation add scope. Licences, specialist advice, data, hosting, security, support, and change ownership remain visible.
Work with us
Which fund close cannot be reproduced without manual reconstruction?
Bring one fund structure, representative periods, approved calculations, source and expected reports, exceptions, investor workflows, advisers, and control requirements.
Scope and cost agreed before work starts. No surprises. No obligation.
Working prototype within 3 weeks of kickoff.
Pay by milestone. You see progress before each invoice.
60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.