Oil & Gas Compliance Reporting Software

When regulatory data lives in spreadsheets and quarterly filings are a scramble

Oil and gas regulatory reporting isn't a single obligation. It's a continuous program spanning EPA GHG reporting, state environmental agency requirements, OSHA recordkeeping, and energy regulator production reporting, each with its own calculation methodology and submission format. We build compliance and environmental reporting software that automates data collection, applies the correct calculation methodology, and generates submissions in the required format.

  • GHG and emissions tracking with automated calculation from SCADA and metered data

  • Regulatory filing preparation formatted for EPA, OSHA, state environmental agencies, and energy regulators

  • Audit trail management with immutable records linking every submission to its source data

  • Compliance calendar with deadline alerts, permit renewal tracking, and mandatory inspection scheduling

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The problem

Sound familiar?

  • Environmental reporting deadlines managed in a shared calendar with supporting data assembled from SCADA exports and spreadsheets under time pressure every quarter?

  • No single audit trail connecting the data in a regulatory submission to its source, so when a regulator questions a number, there's no fast way to show where it came from?

Short answer

RaftLabs builds custom regulatory compliance and environmental reporting software for oil and gas operators. The platform covers GHG and emissions tracking with automated calculation from metered data, regulatory filing preparation for EPA, OSHA, and state energy regulators, audit trail management for inspection readiness, a compliance calendar with regulatory deadline tracking, and environmental incident logging integrated with HSE management. Most projects deliver in 12 to 16 weeks at a fixed cost.

Key takeaways

  • GHG emissions are calculated per source type using the EPA 40 CFR Part 98 Subpart W methodology, with continuous monitoring data (CEMS) taking precedence over estimation per the regulatory hierarchy.
  • Regulatory submissions link to the exact data version used to generate them; once filed, records are immutable and can only be superseded by a documented amendment.
  • Multi-state operations get state-specific filing templates, deadlines, and data requirements configured per facility, not a one-size-fits-all federal template.
  • A core platform (emissions tracking, filing prep, audit trail, compliance calendar) runs $50,000-$90,000; permit management and incident logging bring it to $80,000-$150,000.

Trusted by

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Compliance software delivery, by the numbers

products shipped
100+
industries served
24+
cost delivery
Fixed
week delivery cycles
12-16

When regulatory data lives in spreadsheets and quarterly filings are a scramble

GHG reporting under EPA 40 CFR Part 98 requires Subpart W calculations applied to specific emission sources per facility. State environmental agency requirements add their own formats and deadlines. Managing this from spreadsheets creates real risk: a missed deadline, a calculation methodology that changed with a regulatory update, or a number that can't be traced to its source when a regulator asks. We build the platform around your specific obligations, not a generic environmental management template.

Capabilities

What we build

  • 01
    GHG and emissions tracking

    Emissions are calculated from SCADA and field measurement data per source type using EPA 40 CFR Part 98 Subpart W methodology, with CEMS continuous monitoring data taking precedence and estimation methodology documented and retained for sources without continuous metering.

  • 02
    Regulatory filing preparation

    Filing templates cover EPA GHG e-GGRT submission format, state air quality permit deviation reports, OSHA 300A summaries, and energy regulator production reports, with data pulled automatically from source systems and a draft generated ahead of each deadline.

  • 03
    Audit trail management

    Every entry, calculation, and correction is recorded with user, timestamp, and before/after values. Submissions link to the exact data version used, and records are immutable once filed, only superseded by a documented amendment.

  • 04
    Compliance calendar management

    A regulatory deadline calendar covers every submission across agencies and report types, tracked alongside permit renewal dates and mandatory inspection schedules, with escalation to senior management when a filing approaches without approved supporting data.

  • 05
    Environmental incident logging

    Incident records capture spills, releases, and exceedances with regulatory notification deadlines calculated automatically from the incident date, integrated with the HSE module so one record covers both the investigation and the reporting obligation.

  • 06
    Permit and license management

    A permit register tracks air emission permits, water discharge authorizations, drilling permits, and licenses, with conditions extracted and tracked against the monitoring data that demonstrates compliance, and a renewal calendar set to each permit's required lead time.

How we work

From scope to live compliance platform

  1. Week 1
    01

    Jurisdiction and obligation scoping

    We map your operating jurisdictions, regulatory agencies, and current reporting process. You leave week 1 with a written scope document and a fixed-price quote.

  2. Weeks 2-5
    02

    Calculation and filing design

    Emissions calculation methodology and filing templates designed against your facility mix and state obligations.

  3. Weeks 6-13
    03

    Build and integrate

    Emissions tracking, SCADA integration, and compliance calendar built in parallel, tested against real facility data.

  4. Final 2-3 weeks
    04

    Launch and compliance team training

    Compliance team trained on filing preparation and audit trail workflows before full rollout.

Why us

Why oil and gas operators choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who assess your regulatory landscape also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    9 years and 100+ products shipped

    Clients include Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. Track record building compliance-critical, SCADA-integrated platforms.

  • 04
    Immutable audit trail by design

    Filed submissions can't be altered, only superseded by a documented amendment with full history retained.

  • 05
    Built for multi-state and multi-agency obligations

    State-specific filing templates and deadlines are configuration, not a rebuild, as your footprint grows.

Have a compliance reporting project?

Tell us your operating jurisdictions, the regulatory agencies you report to, your current reporting process, and the data sources you work from. We'll scope the right platform.

Talk about your compliance reporting project

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Regulatory Compliance and Environmental Reporting Software for Oil & Gas, scoped in one call.

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Frequently asked questions

Yes. The compliance platform is configured with the specific regulatory obligations for each state you operate in. Federal EPA requirements apply uniformly, but state environmental agency requirements vary in air quality reporting formats, water discharge reporting, and spill notification deadlines. We map each state's obligations during implementation and add new states as your operation expands.

The calculation methodology for each emission source type under 40 CFR Part 98 Subpart W is implemented in the platform's calculation engine. For each source, well completions, equipment leaks, pneumatic controllers, compressors, flaring, the system applies the relevant equation using measured or estimated activity data, with emission factors maintained and updated as EPA revises the methodology.

The platform integrates with your SCADA historian and field measurement systems, pulling flaring volumes, fuel consumption, and venting rates at a configured frequency. Where SCADA data isn't available, manual entry with estimation methodology documentation is supported, and the platform clearly distinguishes measured, estimated, and default EPA factor data for each source.

A platform covering emissions tracking, regulatory filing preparation for EPA GHG reporting and OSHA recordkeeping, audit trail management, and a compliance calendar typically runs $50,000 to $90,000. Adding permit and license management, environmental incident logging, and multi-state configuration brings the total to $80,000 to $150,000. Fixed cost agreed before development starts.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Regulatory Compliance and Environmental Reporting Software for Oil & Gas in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.

Go deeper

Browse our case studies

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