Defence Compliance Management Software

One obligation register for every standard your programme answers to

Defence contracts carry compliance obligations spanning quality standards, security requirements, environmental regulations, export controls, and contract-specific terms negotiated with the programme office. Managing those through spreadsheets and email means nobody has a complete picture of what's required, what's evidenced, and what's outstanding before the audit team arrives. We build compliance management software structured around your obligation landscape.

  • Compliance obligation register mapping every contractual, regulatory, and quality obligation to owner, evidence, and status

  • Audit preparation workflow assembling evidence packages automatically from system records

  • Finding management with structured corrective action plans and closure verification

  • Risk documentation capturing compliance risks with likelihood, impact, and mitigation linked to obligations

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See our work

The problem

Sound familiar?

  • Compliance teams spending weeks before a programme audit manually assembling evidence from shared drives, email trails, and spreadsheets?

  • Audit findings managed in a spreadsheet with no systematic corrective-action tracking, so the next audit discovers the same finding again?

Short answer

RaftLabs builds custom defence compliance management software for defence contractors and government organisations that need obligation registers, audit preparation workflows, finding management with corrective action tracking, risk documentation, and quality record management in one connected system. Most projects deliver in 14 to 22 weeks at a fixed, agreed cost with full source code ownership.

Key takeaways

  • The obligation register is standard-agnostic and handles AS9100, DEF STAN 05-138, ISO 14001, ITAR, EAR, and custom prime-contract clauses in one structure.
  • Audit preparation assembles the evidence package automatically from system records, so gaps surface to the compliance team before the auditor finds them.
  • Closure verification requires reviewed evidence before a finding can be marked closed, preventing administrative closures that resurface at the next audit.
  • A focused build (register, finding management, corrective action tracking) runs $60,000-$120,000; audit preparation, risk documentation, and regulatory submission support bring it to $120,000-$250,000.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo

Compliance software delivery, by the numbers

software products shipped
100+
cost delivery
Fixed
week delivery cycles
14-22

When audit preparation takes longer than the audit itself

A prime contractor on a complex defence programme may need to demonstrate compliance with AS9100 for quality, DEF STAN 05-138 for cyber, ITAR and EAR for export control, ISO 14001 for environmental management, and a set of custom contractual obligations, all at once. Custom compliance management software is structured around the obligation landscape of your specific programme, so a compliance audit, whatever standard it applies, can be answered from a single source of truth.

Capabilities

What we build

  • 01
    Compliance obligation register

    Every requirement from every applicable source, standards, contract clauses, and internal policy, lives in a single searchable register with owner, evidence type, review frequency, and current status, viewable by programme, business unit, or function.

  • 02
    Audit preparation workflow

    Evidence package assembly draws together records linked to each in-scope obligation automatically, with gap identification flagging missing evidence or overdue reviews before the audit team arrives, and a secure portal for audit access.

  • 03
    Finding management with corrective action tracking

    Findings link to corrective action plans with owner, target date, and evidence of closure, with closure verification requiring compliance manager review before a finding can be marked resolved, and recurrence tracking flagging systemic issues.

  • 04
    Risk management documentation

    A compliance risk register linked to obligations captures likelihood, consequence, and mitigation status per risk, with periodic review cycles and trend reporting for programme-level risk visibility.

  • 05
    Quality record management

    Quality records, inspection reports, test certificates, calibration and training records, link to the obligations they evidence, with retention enforcement and role-based access controls.

  • 06
    Regulatory submission support

    A submission register tracks export licence applications, environmental and security incident reports, and safety case submissions from preparation through authority response, with a full history per submission type.

How we work

From scope to live compliance system

  1. Week 1
    01

    Obligation landscape scoping

    We map your standards, contracts, and current audit preparation process. You leave week 1 with a written scope document and a fixed-price quote.

  2. Weeks 2-5
    02

    Register and workflow design

    Obligation register structure, finding management, and risk documentation designed against your programme landscape.

  3. Weeks 6-17
    03

    Build and integrate

    Register, audit preparation workflow, and quality record management built in parallel, tested against real obligations.

  4. Final 2-3 weeks
    04

    Launch and compliance team training

    Compliance team trained on the audit preparation and finding workflow before full rollout.

Why us

Why defence contractors choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who assess your compliance landscape also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    9 years and 100+ products shipped

    Clients include Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. Track record building audit-critical, security-conscious platforms.

  • 04
    Standard-agnostic by design

    One obligation register structure handles AS9100, DEF STAN, ISO, ITAR, EAR, and custom contract clauses side by side.

  • 05
    Findings close only on verified evidence

    Corrective actions can't be marked closed without a compliance manager reviewing the evidence of correction.

Have a compliance management project?

Tell us about your compliance landscape: the standards and contracts you operate under, your audit cycles, and where your current process creates gaps. We'll scope a system built around your obligation structure.

Talk about your compliance management project

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Defence Compliance Management Software, scoped in one call.

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Frequently asked questions

The obligation register supports multiple programmes and contracts simultaneously, each with its own set of obligations tagged to the programme and standard they belong to. Where obligations are shared across programmes, evidence is recorded once and linked to all programmes requiring it.

Yes. Common integration points include pulling document records from a document control system, importing calibration records, and synchronising non-conformance and CAPA data from a QMS. Where existing systems have limited interfaces, the compliance system operates with links to documents held in the existing system rather than full data synchronisation.

Compliance records for programmes involving classified information are managed with access controls and hosting arrangements matched to the classification requirements, designed to your security officer's specifications, including data segregation, access logging, and approved hosting environment.

A focused build covering obligation register, finding management, and corrective action tracking typically runs $60,000 to $120,000. Adding audit preparation workflow, risk documentation, and regulatory submission support brings the total to $120,000 to $250,000. Fixed cost agreed before development starts.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Defence Compliance Management Software in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.

Go deeper

Browse our case studies

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