Tenant Screening Software Development

Tenant screening software built as a workflow layer, not a data replacement

TenantCloud and SmartMove hold the FCRA licensing that makes credit checks, eviction records, and criminal background data legal to access, and most property companies can't replicate that licensing on their own. What we build instead is the orchestration layer around it: applicant intake, consent flows, decisioning rules, and property management system integration, so screening fits how your team actually leases instead of a generic seat-licensed dashboard.

  • Applicant intake and consent flows built into your own leasing process

  • Decisioning rules that route applicants by your policy, not a vendor's default logic

  • Property management system integration so screening results land where your team already works

  • Fixed-cost delivery, scoped up front, with source code ownership

Recent outcomes

Voice AI · Research

6× deeper insights

Text-based interviews converted to automated phone calls

AI Automation · Ops

20k+ txns day one

Manual invoice OCR across 40+ gas stations

Loyalty · Retail

1,062 users in 4 weeks

SuperValu & Centra loyalty platform with receipt validation

SaaS · Logistics

2,000+ shipments yr 1

Multi-carrier shipping hub for Indonesian eCommerce

4.9
on Clutch
See our work

The problem

Sound familiar?

  • Your leasing team re-entering applicant data into a separate screening portal for every unit?

  • Paying per-seat licensing for a screening tool your staff only uses to pull a report and approve or deny?

Short answer

Tenant screening software manages the workflow around rental applicant screening: intake, consent, credit and background report ordering, and approve or deny decisioning, usually connected to a property management system. Landlords and property managers buy it to replace manual, per-applicant coordination with a licensed screening vendor. Credit checks, eviction records, and criminal background data require FCRA-licensed access that most companies cannot legally replicate, so RaftLabs builds the orchestration and workflow layer on top of a vendor like TenantCloud or SmartMove, not the licensed data itself. A workflow layer for one or two vendors typically runs $20,000-$50,000 over 12-15 weeks; a fuller build with PMS integration and decisioning rules runs $50,000-$100,000 over 15-18 weeks, at a fixed cost.

Key takeaways

  • Tenant screening requires FCRA-licensed data access, credit checks, eviction records, criminal background, that most property companies cannot legally replicate on their own.
  • RaftLabs builds the orchestration and workflow layer, applicant intake, consent, decisioning rules, on top of a licensed vendor like TenantCloud or SmartMove, not the licensed data access itself.
  • A workflow layer for one or two screening vendors typically runs $20,000-$50,000 over 12-15 weeks, and a fuller build with PMS integration and decisioning rules runs $50,000-$100,000 over 15-18 weeks.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo
GE logo
Bank of America logo
T-Mobile logo
Valero logo
Techstars logo
East Ventures logo
TuneClub logo

Tenant screening software delivery, by the numbers

products shipped
100+
cost delivery
Fixed
week delivery cycles
12-18

Screening data is licensed. The workflow around it doesn't have to be.

TenantCloud and SmartMove exist because credit checks, eviction records, and criminal background data require FCRA-licensed access that most property companies can't legally get on their own. That part stays with a licensed vendor. What we build is everything around it: applicant intake, consent capture, decisioning rules, and the integration back into your property management system, so your leasing team stops living inside a vendor's dashboard for work that should happen inside your own leasing process.

Capabilities

What we build

  • 01
    Applicant intake and consent flows

    FCRA-compliant application forms and consent capture built into your own leasing site or portal, instead of a separate vendor-hosted form.

  • 02
    Screening vendor integration

    We connect to a licensed screening vendor's API, such as TenantCloud or SmartMove, to submit orders and receive reports, so your team isn't managing a second login for every applicant.

  • 03
    Decisioning rules and applicant routing

    Rules-based routing of screening results, approve, deny, needs review, built to match your leasing policy rather than a vendor's default logic.

  • 04
    Property management system integration

    Screening results synced automatically into the property management system your leasing team already uses, unit by unit.

  • 05
    Multi-unit and multi-property routing

    Applications routed to the right property, unit, and leasing agent automatically, so nothing gets manually reassigned across a portfolio.

  • 06
    Audit trail and compliance logging

    Every consent, order, and decisioning action logged, supporting FCRA and adverse-action recordkeeping requirements.

How we work

From vendor mapping to live workflow

  1. Weeks 1-3
    01

    Discovery and vendor mapping

    We map your current screening vendor or vendors, leasing workflow, property management system, and decisioning rules. You leave with a written scope and a fixed-price quote.

  2. Weeks 3-6
    02

    Integration and workflow design

    We design the applicant intake flow, the vendor API integration, and the decisioning rules, with audit logging built in alongside the data model.

  3. Weeks 6-16
    03

    Build in two-week sprints

    You review working software at each sprint. Intake flows, vendor integration, and decisioning components are built and tested incrementally.

  4. Final 2-3 weeks
    04

    Testing and rollout

    The workflow runs against real vendor orders so your team can validate report accuracy and decisioning routing before leasing agents depend on it.

Why us

Why property companies choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who map your screening vendor and leasing workflow also build the integration. No offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    Founded 2015, 100+ products shipped

    A track record building compliance-conscious property and leasing software that handles consent, audit logging, and access control correctly from the start.

  • 04
    You own the source code

    No vendor lock-in after delivery. The codebase, and everything built into it, is yours.

Have a tenant screening software project?

Tell us which screening vendor you use today and where the workflow breaks down. We'll scope a fixed-cost build.

Scope your tenant screening software project

Related services

What clients say

What clients say about working with us

Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

Amer Abu Khajil
Amer Abu Khajil
Canada flagCanada
Founder, Peak Studios & Perceptional

I found RaftLabs to be the perfect partner for Perceptional, with their expertise in helping startup founders build MVPs, a free consultation, a prototype that matched my vision, and their unwavering support.

01 / 06

Tenant Screening Software Development, scoped in one call.

Tell us what's broken. Within one business day you get a straight take on cost, timeline, and the right first step. No deck, no pressure.

Stay on topic

More on real estate & construction

AI in Real Estate: What Agencies and PropTech Founders Actually Need

Article

AI in Real Estate: What Agencies and PropTech Founders Actually Need

Real estate runs on relationships, local knowledge, and paperwork, lots of paperwork. AI applies directly to the paperwork problem and to the lead management problem. The relationship side remains human. Here is how agencies and PropTech founders should think about where AI adds value and where it does not.

Read more
Maintenance request tracking for property managers: fix the chaos

Article

Maintenance request tracking for property managers: fix the chaos

Most property managers track maintenance requests across 3-4 systems - email, text, a spreadsheet, and memory. This costs them $1,200-$3,500 per month in labor and kills tenant retention. Here's how to fix it without a complex software rollout.

Read more
Accounting Software Development for Vertical Markets: Cost, Timeline, and Build Decisions

Article

Accounting Software Development for Vertical Markets: Cost, Timeline, and Build Decisions

Construction WIP, real estate escrow, and healthcare billing all break QuickBooks in predictable ways. Here is what accounting software development costs, when a custom build beats a white-label clone, and how phased delivery works in practice.

Read more

Frequently asked questions

Tenant screening software manages the workflow around rental applicant screening, including intake forms, consent capture, ordering credit and background reports from a screening vendor, and approve or deny decisioning, usually connected to a property management system.

No. Credit checks, eviction records, and criminal background data require FCRA-licensed access that most companies cannot legally obtain on their own. We build the orchestration and workflow layer that sits on top of a licensed screening vendor's API, not the licensed data access itself.

TenantCloud and SmartMove are licensed screening data providers, TenantCloud holds a 4.4 rating on G2 across 291 reviews, and both hold the FCRA licensing that makes screening data legal to access. RaftLabs builds the workflow layer around that data: applicant intake, consent flows, decisioning rules, and property management system integration, so it fits your leasing process instead of a generic seat-licensed platform.

Yes. Connecting a screening vendor's API to the property management system your leasing team already uses, so applications and results land in one place, is the core of most requests in this space.

A workflow layer connecting to one or two screening vendors typically runs $20,000 to $50,000 and takes 12 to 15 weeks. A fuller build with property management system integration and decisioning rules runs $50,000 to $100,000 over 15 to 18 weeks. We scope a fixed cost after discovery.

No. You still need a licensed screening vendor for the actual credit, eviction, or criminal background data. What changes is the seat-licensed workflow layer around it, replaced with software built for your specific leasing process.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Tenant Screening Software Development in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.