Supply Chain Software for Oil & Gas

When AFE spend is invisible until the invoice lands

Oil and gas procurement has a structure that generic procurement platforms don't understand. AFE-based budgeting means every purchase needs to be tracked against the authorisation for expenditure it was raised under, not just against a cost centre. Critical spare parts for production-critical equipment need minimum stock levels and reorder triggers, not just a warehouse location. Vendors delivering to remote field locations need direct visibility of their delivery schedule, not a phone call from procurement every time a status update is needed. We build procurement and supply chain software that handles AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements rather than workarounds.

  • Materials requisition to purchase order workflow with AFE budget tracking and three-way invoice matching

  • Vendor portal for order acknowledgement, delivery confirmation, and documentation submission

  • Critical spare parts inventory with minimum stock levels, reorder alerts, and location tracking

  • AFE management with commitment tracking, spend reporting, and over-budget alerts

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The problem

Sound familiar?

  • Purchase orders raised against AFE budgets that nobody is tracking in real time, so you only discover the budget is overspent when the invoices arrive at month end?

  • Critical spare parts for production-critical equipment unavailable when equipment fails, because minimum stock levels were never set and nobody was tracking inventory against reorder points?

Short answer

RaftLabs builds custom supply chain and procurement software for oil and gas operators. The platform covers the full procurement lifecycle from materials requisition through purchase order, goods receipt, and invoice matching, with AFE budget tracking, a vendor portal for order acknowledgement and delivery confirmation, and critical spare parts inventory management. Most projects deliver in 12 to 16 weeks at a fixed cost.

Key takeaways

  • Split-charge purchase orders allocate line items across multiple AFEs at the requisition stage, with commitment and actual spend tracked against each AFE independently.
  • The AFE budget report shows committed, actual, and remaining spend in real time, well before invoices arrive, with over-budget alerts to the AFE owner.
  • Reorder alerts on critical spare parts are set from lead time, equipment criticality, and historical consumption, not a fixed arbitrary threshold.
  • A platform with requisition, PO management, goods receipt, and invoice matching runs $45,000-$80,000; a full platform with vendor portal and spare parts inventory runs $90,000-$150,000.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo

Supply chain delivery, by the numbers

products shipped
100+
industries served
24+
cost delivery
Fixed
week delivery cycles
12-16

When AFE spend is invisible until the invoice lands

We build procurement and supply chain software that handles AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements rather than workarounds, built around the specific workflows of oil and gas procurement.

Capabilities

What we build

  • 01
    Materials requisition and purchase order management

    Requisition-to-PO workflow with cost-based approval routing, EDI/portal transmission, and full status visibility to the requisitioner.

  • 02
    AFE management and budget tracking

    Real-time commitment tracking against each AFE with budget-vs-actual reporting and over-budget alerts to the AFE owner.

  • 03
    Vendor portal

    Order acknowledgement, delivery notification, and documentation submission with vendor performance data feeding review conversations.

  • 04
    Goods receipt and invoice matching

    Three-way PO/receipt/invoice matching with discrepancy flagging before payment release, and partial-delivery handling.

  • 05
    Critical spare parts inventory

    Criticality-driven minimum stock levels and reorder alerts, with automatic consumption deduction from completed work orders.

  • 06
    Rental equipment tracking

    Mobilisation-to-demobilisation day-rate tracking for drilling, wellhead, and lifting equipment with off-hire notification automation.

How we work

From scope to live procurement platform

  1. Week 1
    01

    Procurement structure scoping

    We map your procurement volume, AFE structure, vendor base, and current procurement system. You leave week 1 with a written scope document and a fixed-price quote.

  2. Weeks 2-5
    02

    AFE and integration design

    AFE tracking logic, vendor portal workflow, and financial system integration designed against your actual procurement structure.

  3. Weeks 6-14
    03

    Build and integrate

    Requisition-to-PO, AFE tracking, and vendor portal built in parallel, tested against real procurement scenarios.

  4. Final 2-3 weeks
    04

    Launch and team training

    Procurement, finance, and field teams trained on the new workflow before full rollout.

Why us

Why oil and gas operators choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who assess your AFE structure also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    9 years and 100+ products shipped

    Clients include Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. Track record building procurement and logistics platforms.

  • 04
    AFE tracking built in, not bolted on

    Commitment and actual spend are visible against each AFE from day one, not discovered at invoice time.

  • 05
    Built for remote-site realities

    Vendor delivery workflows account for the connectivity constraints of field locations.

Have a supply chain project?

Tell us your procurement volume, AFE structure, vendor base, and current procurement system. We'll scope the right platform.

Talk about your supply chain project

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Frequently asked questions

Split-charge purchase orders are handled by allocating each line item to a separate AFE or cost code at the requisition stage. The system tracks commitment and actual spend against each AFE independently, so a single purchase order covering items for two different well programmes posts to each AFE in the correct proportion.

Yes. Procurement data flows to the financial system via API integration, file export, or database connector. We integrate with SAP FI, Oracle Financials, Microsoft Dynamics, Xero, and QuickBooks, with AFE cost codes mapped to the corresponding cost centres during implementation.

The portal is browser-based with no software install required. For remote deliveries with unreliable connectivity, the delivery notification can be submitted in advance by the vendor's logistics coordinator, and the field goods-receipt team confirms actual receipt independently, with any discrepancy flagged for resolution.

A platform covering materials requisition, purchase order management, goods receipt, and three-way invoice matching typically runs $45,000 to $80,000. Adding AFE management typically adds $20,000 to $35,000. A full platform including vendor portal and critical spare parts inventory typically runs $90,000 to $150,000.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Supply Chain and Procurement Software for Oil & Gas in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.

Go deeper

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