Multi-carrier shipping and logistics platform for a growing operator
- 70+
- countries handled in the first year
Supply Chain Software for Oil & Gas
When AFE spend is invisible until the invoice lands
Oil and gas procurement has a structure that generic procurement platforms don't understand. AFE-based budgeting means every purchase needs to be tracked against the authorisation for expenditure it was raised under, not just against a cost centre. Critical spare parts for production-critical equipment need minimum stock levels and reorder triggers, not just a warehouse location. Vendors delivering to remote field locations need direct visibility of their delivery schedule, not a phone call from procurement every time a status update is needed. We build procurement and supply chain software that handles AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements rather than workarounds.
Materials requisition to purchase order workflow with AFE budget tracking and three-way invoice matching
Vendor portal for order acknowledgement, delivery confirmation, and documentation submission
Critical spare parts inventory with minimum stock levels, reorder alerts, and location tracking
AFE management with commitment tracking, spend reporting, and over-budget alerts
Bring the problem, the current workflow, or the existing code. We reply with a practical next step within one business day.
Trusted by
The brief
Start with what is not working.
Good software decisions begin with the constraint, not a list of features or a preferred technology.
01
Purchase orders raised against AFE budgets that nobody is tracking in real time, so you only discover the budget is overspent when the invoices arrive at month end?
02
Critical spare parts for production-critical equipment unavailable when equipment fails, because minimum stock levels were never set and nobody was tracking inventory against reorder points?
Plain answer
RaftLabs builds custom supply chain and procurement software for oil and gas operators. It covers materials requisition, purchase orders, goods receipt, and three-way invoice matching, with AFE budget tracking, a vendor portal, MRO and critical spare parts inventory, and well-site materials logistics. A first module launches in 12 to 16 weeks from around $45,000, then grows into the full platform at a fixed cost.
What to remember
- Split-charge purchase orders allocate line items across multiple AFEs at the requisition stage, with commitment and actual spend tracked against each AFE independently.
- The AFE budget report shows committed, actual, and remaining spend in real time, well before invoices arrive, with over-budget alerts to the AFE owner.
- Reorder alerts on critical spare parts are set from lead time, equipment criticality, and historical consumption, not a fixed arbitrary threshold.
- A first module (materials requisition, PO management, goods receipt, and invoice matching) starts around $45,000-$80,000 and launches in 12 to 16 weeks; the full platform with AFE management, vendor portal, and spare parts inventory grows to $90,000-$150,000 over time.
Proof
- Since 2015
- shipping production software for asset-heavy, regulated industries
- RaftLabs delivery record
- 4.9/5
- average client rating across delivered projects
- Clutch, verified reviews
- Fixed price
- scope and cost agreed in writing before any development starts
- Every RaftLabs engagement
When AFE spend is invisible until the invoice lands
We build procurement and supply chain software that treats AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements, not workarounds. Each is built around the specific workflows of oil and gas procurement.
Kimberlite Research put average unplanned downtime for offshore operators at about 27 days a year, near $38 million in lost production (Kimberlite, 2016). A missing critical spare is often the reason a repair waits. That is why MRO inventory, well-site materials logistics, and demand forecasting sit at the centre of the platform, not off to one side. Reorder points come from lead time, equipment criticality, and consumption history, so the part is on the shelf before the work order needs it.
Capabilities
What we build
- 01Materials requisition and purchase order management
Requisition-to-PO workflow with cost-based approval routing, EDI/portal transmission, and full status visibility to the requisitioner.
- 02AFE management and budget tracking
Real-time commitment tracking against each AFE with budget-vs-actual reporting and over-budget alerts to the AFE owner.
- 03Vendor portal
Order acknowledgement, delivery notification, and documentation submission with vendor performance data feeding review conversations.
- 04Goods receipt and invoice matching
Three-way PO/receipt/invoice matching with discrepancy flagging before payment release, and partial-delivery handling.
- 05Critical spare parts inventory
Criticality-driven minimum stock levels and reorder alerts, with automatic consumption deduction from completed work orders.
- 06Rental equipment tracking
Mobilisation-to-demobilisation day-rate tracking for drilling, wellhead, and lifting equipment with off-hire notification automation.
- 07MRO inventory and demand forecasting
Consumption-based forecasting for maintenance, repair, and operations parts. Minimum stock and reorder points track real usage across sites, not a static list.
- 08Well-site and field materials logistics
Materials tracked from warehouse to well site, with delivery windows, backload, and field goods receipt handled for locations with unreliable connectivity.
How we work
From scope to live procurement platform
- Week 101
Procurement structure scoping
We map your procurement volume, AFE structure, vendor base, and current procurement system. You leave week 1 with a written scope document and a fixed-price quote.
- Weeks 2-502
AFE and integration design
AFE tracking logic, vendor portal workflow, and financial system integration designed against your actual procurement structure.
- Weeks 6-1403
Build and integrate
Requisition-to-PO, AFE tracking, and vendor portal built in parallel, tested against real procurement scenarios.
- Final 2-3 weeks04
Launch and team training
Procurement, finance, and field teams trained on the new workflow before full rollout.
Why us
Why oil and gas operators choose RaftLabs
- 01Senior engineers build what they scope
The engineers who assess your AFE structure also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.
- 02Fixed price before development starts
We scope the work, calculate the cost, and lock it in writing before any development starts.
- 03Shipping production software since 2015
RaftLabs has shipped production software since 2015, including for Energia. In the neighbouring supply-chain space, we have built multi-carrier shipping and logistics platforms.
- 04AFE tracking built in, not bolted on
Commitment and actual spend are visible against each AFE from day one, not discovered at invoice time.
- 05Built for remote-site realities
Vendor delivery workflows account for the connectivity constraints of field locations.
Where oil and gas procurement is heading
The shift is from reactive purchasing to maintenance-driven materials planning. Reorder signals will come from your asset-integrity and maintenance systems, not a static min-max list. When a pump's vibration reading trends toward failure, the spare should already be on order. We build the procurement platform to read maintenance work orders and equipment criticality from day one, so it fits that direction instead of blocking it.
What clients say
What our clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.
Gil Nugraha
IndonesiaFounder at UrShipper
I definitely recommend RaftLabs, especially to founders building complex platforms. They were transparent throughout the whole project.
Proof
Adjacent supply-chain work
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Read moreFrequently asked questions
Split-charge purchase orders are handled by allocating each line item to a separate AFE or cost code at the requisition stage. The system tracks commitment and actual spend against each AFE independently, so a single purchase order covering items for two different well programmes posts to each AFE in the correct proportion.
Yes. Procurement data flows to the financial and maintenance systems via API integration, file export, or database connector. We integrate with SAP (FI, MM, and PM), IBM Maximo, Oracle Financials, Microsoft Dynamics, Xero, and QuickBooks, with AFE cost codes mapped to the corresponding cost centres and maintenance work orders feeding spare parts consumption during implementation.
The portal is browser-based with no software install required. For remote deliveries with unreliable connectivity, the delivery notification can be submitted in advance by the vendor's logistics coordinator, and the field goods-receipt team confirms actual receipt independently, with any discrepancy flagged for resolution.
We start with a first module you can validate in production, then expand. A first module covering materials requisition, purchase order management, goods receipt, and three-way invoice matching typically runs $45,000 to $80,000 and launches in 12 to 16 weeks. Adding AFE management typically adds $20,000 to $35,000. The full platform with vendor portal and critical spare parts inventory grows to $90,000 to $150,000 over time.
Work with us
Have a supply chain project?
Tell us your procurement volume, AFE structure, vendor base, and current procurement system. We'll scope the right platform.
- Scope and cost agreed before work starts. No surprises. No obligation.
- Working prototype within 3 weeks of kickoff.
- Pay by milestone. You see progress before each invoice.
- 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
- All conversations are NDA-protected.
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