Supply Chain and Procurement Software for Oil & Gas Services
When AFE spend is invisible until the invoice lands
Oil and gas procurement has a structure that generic procurement platforms don't understand. AFE-based budgeting means every purchase needs to be tracked against the authorisation for expenditure it was raised under, not just against a cost centre. Critical spare parts for production-critical equipment need minimum stock levels and reorder triggers, not just a warehouse location. Vendors delivering to remote field locations need direct visibility of their delivery schedule, not a phone call from procurement every time a status update is needed. We build procurement and supply chain software that handles AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements rather than workarounds.
Materials requisition to purchase order workflow with AFE budget tracking and three-way invoice matching
Vendor portal for order acknowledgement, delivery confirmation, and documentation submission
Critical spare parts inventory with minimum stock levels, reorder alerts, and location tracking
AFE management with commitment tracking, spend reporting, and over-budget alerts
Bring the problem, the current workflow, or the existing code. We reply with a practical next step within one business day.
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The brief
Start with what is not working.
Good software decisions begin with the constraint, not a list of features or a preferred technology.
Purchase orders raised against AFE budgets that nobody is tracking in real time, so you only discover the budget is overspent when the invoices arrive at month end?
Critical spare parts for production-critical equipment unavailable when equipment fails, because minimum stock levels were never set and nobody was tracking inventory against reorder points?
Plain answer
RaftLabs builds custom supply chain and procurement software for oil and gas operators. It covers materials requisition, purchase orders, goods receipt, and three-way invoice matching, with AFE budget tracking, a vendor portal, MRO and critical spare parts inventory, and well-site materials logistics.
What to remember
- Split-charge purchase orders allocate line items across multiple AFEs at the requisition stage, with commitment and actual spend tracked against each AFE independently.
- The AFE budget report shows committed, actual, and remaining spend in real time, well before invoices arrive, with over-budget alerts to the AFE owner.
- Reorder alerts on critical spare parts are set from lead time, equipment criticality, and historical consumption, not a fixed arbitrary threshold.
- Procurement data flows to financial and maintenance systems via API integration, file export, or database connector, including SAP (FI, MM, and PM), IBM Maximo, Oracle Financials, Microsoft Dynamics, Xero, and QuickBooks, with AFE cost codes mapped to the corresponding cost centres.
- The vendor portal is browser-based with no software install required, and for remote deliveries with unreliable connectivity, the vendor's logistics coordinator can submit the delivery notification in advance, while the field goods-receipt team confirms actual receipt independently, with any discrepancy flagged for resolution.
Proof
- shipping production software for asset-heavy, regulated industries
- Since 2015
- RaftLabs delivery record
- average client rating across delivered projects
- 4.9/5
- Clutch, verified reviews
- scope and cost agreed in writing before any development starts
- Fixed price
- Every RaftLabs engagement
When AFE spend is invisible until the invoice lands
We build procurement and supply chain software that treats AFE management, vendor portal integration, and critical spare parts inventory as first-class requirements, not workarounds. Each is built around the specific workflows of oil and gas procurement.
A missing critical spare is often the reason a repair waits. That is why MRO inventory, well-site materials logistics, and demand forecasting sit at the centre of the platform, not off to one side. Reorder points come from lead time, equipment criticality, and consumption history, so the part is on the shelf before the work order needs it.
Capabilities
What we build
Materials requisition and purchase order management
Requisition-to-PO workflow with cost-based approval routing, EDI/portal transmission, and full status visibility to the requisitioner.
AFE management and budget tracking
Real-time commitment tracking against each AFE with budget-vs-actual reporting and over-budget alerts to the AFE owner.
Vendor portal
Order acknowledgement, delivery notification, and documentation submission. Vendor performance data feeds review conversations.
Goods receipt and invoice matching
Three-way PO/receipt/invoice matching with discrepancy flagging before payment release, and partial-delivery handling.
Critical spare parts inventory
Criticality-driven minimum stock levels and reorder alerts, with automatic consumption deduction from completed work orders. Stock targets follow lead time and equipment criticality rather than a fixed number.
Rental equipment tracking
Mobilisation-to-demobilisation day-rate tracking for drilling, wellhead, and lifting equipment with off-hire notification automation.
MRO inventory and demand forecasting
Consumption-based forecasting for maintenance, repair, and operations parts. Minimum stock and reorder points track real usage across sites, not a static list.
Well-site and field materials logistics
Materials tracked from warehouse to well site, with delivery windows, backload, and field goods receipt handled for locations with unreliable connectivity.
How we work
From scope to live procurement platform
- Step 0101
Procurement structure scoping
We map your procurement volume, AFE structure, vendor base, and current procurement system. You leave scoping with a written scope document and a fixed-price quote.
- Step 0202
AFE and integration design
AFE tracking logic, vendor portal workflow, and financial system integration designed against your actual procurement structure.
- Step 0303
Build and integrate
Requisition-to-PO, AFE tracking, and vendor portal built in parallel, tested against real procurement scenarios.
- Step 0404
Launch and team training
Procurement, finance, and field teams trained on the new workflow before full rollout.
Why us
Why oil and gas operators choose RaftLabs
- 01
The engineers who scope also build
The engineers who assess your AFE structure also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.
- 02
Fixed price before development starts
We scope the work, calculate the cost, and lock it in writing before any development starts.
- 03
Shipping production software since 2015
RaftLabs has shipped production software since 2015, including for Energia. In the neighbouring supply-chain space, we have built multi-carrier shipping and logistics platforms.
- 04
AFE tracking built in, not bolted on
Commitment and actual spend are visible against each AFE from day one, not discovered at invoice time.
- 05
Built for remote-site realities
Vendor delivery workflows account for the connectivity constraints of field locations.
Where oil and gas procurement is heading
The shift is from reactive purchasing to maintenance-driven materials planning. Reorder signals will come from your asset-integrity and maintenance systems, not a static min-max list. When a pump's vibration reading trends toward failure, the spare should already be on order. We build the procurement platform to read maintenance work orders and equipment criticality from day one, so it fits that direction instead of blocking it.
What clients say
What our clients say
Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.
I definitely recommend RaftLabs, especially to founders building complex platforms. They were transparent throughout the whole project.
Gil Nugraha
Founder at UrShipper
Proof
Adjacent supply-chain work
- 01
Multi-carrier shipping and logistics platform for a growing operator
- 02
GrantHub indexes 1,600+ active grants across 21 countries so SMEs stop missing funding they qualify for
GrantHub gives businesses a single place to filter 1,600+ active grants and tax credits across 21 countries by country, industry, and business type.- active business grants indexed
- 1,600+
- countries covered in one search
- 21
- average time to find relevant grants
- 10 min
- 03
Over 15+ clinics see success by adopting RPM app, PDC with remote care in 2 months
The RPM app improves remote care with 50% faster response times (client-reported), driving rapid adoption by healthcare providers. It reads health data from wearable health monitoring devices like CGM, BPM, etc., securely storing and sending it to healthcare providers.- devices like CGM, BPM supported
- 4+
- clinics enrolled in 60 days
- 25+
- secure and HIPAA compliant
- 100%
Choosing the platform fit
| Need | Best fit | Boundary |
|---|---|---|
| SAP-standardised operator | SAP Asset Management | Eliminates middleware overhead |
| Mixed-ERP operator | Strong-integration platform | Prioritise integration over ERP-tied platforms |
| Older or heavily customised ERP | Custom integration | Needed where standard integration does not fit |
Work with us
Have a supply chain project?
Tell us your procurement volume, AFE structure, vendor base, and current procurement system. We'll scope the right platform.
- Scope and cost agreed before work starts. No surprises. No obligation.
- Working prototype within 3 weeks of kickoff.
- Pay by milestone. You see progress before each invoice.
- 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
- All conversations are NDA-protected.
Common questions
Split-charge purchase orders are handled by allocating each line item to a separate AFE or cost code at the requisition stage. The system tracks commitment and actual spend against each AFE independently, so a single purchase order covering items for two different well programmes posts to each AFE in the correct proportion.
Yes. Procurement data flows to the financial and maintenance systems via API integration, file export, or database connector. We integrate with SAP (FI, MM, and PM), IBM Maximo, Oracle Financials, Microsoft Dynamics, Xero, and QuickBooks, with AFE cost codes mapped to the corresponding cost centres and maintenance work orders feeding spare parts consumption during implementation.
The portal is browser-based with no software install required. For remote deliveries with unreliable connectivity, the delivery notification can be submitted in advance by the vendor's logistics coordinator, and the field goods-receipt team confirms actual receipt independently, with any discrepancy flagged for resolution.
PSM exposure under OSHA 1910.119 is the first vendor-selection gate. Operations with significant process-safety burden need native PSM frameworks: a horizontal CMMS has a real PSM gap. Verify SIMOPS coordination for midstream and downstream, and offline mobile for upstream, explicitly, not assumed from feature lists. The sequence is segment first, workflows second, platform third: upstream, midstream, and downstream have different platform fits, and buying one platform for all three without segmenting the workflows is how implementations fail.
Most of the industry is standardized on OSIsoft PI, and historian integration is one of the most consequential selection factors and one of the most often underestimated during procurement. On the ERP side: SAP-standardized operators should default to SAP Asset Management to eliminate middleware overhead; mixed-ERP operators should prioritize strong-integration platforms over ERP-tied ones. Older or heavily customized ERPs need a custom integration layer. Budget it, because it can consume a large share of the project.
In dollars, not dashboards. Baseline your current downtime cost before buying: without a before state, improvement claims are assertions. Ask for a proof of concept on a week of your real-world data before committing.
Run the four-gate evaluation: PSM exposure, ERP standardization, historian environment, and operational scale. Ask whether AI stays read-only with human approval. In the field, suggestion mode with human sign-off is the hard rule, not full autonomy. Verify offline mobile explicitly: field work happens where there is no signal. And watch adoption: the biggest failure point is the team reverting to spreadsheets when the software is too complex. If field staff will not use it at the well site, it is not a field system.
What it costs
Every project starts at $10000.
The first phase covers the materials workflow: requisition to purchase order with AFE budget tracking.
Starting investment
Starts at $10000
Materials requisition to purchase order with AFE tracking and three-way invoice matching. After a 30-minute call, you get a written build, buy, repair, or wait recommendation plus first-phase direction. Free, whether or not you build with us.
The first decision is not what to build.
It is whether software is the right answer at all. We use four possible recommendations before discussing a development scope.
- 01
Buy
Choose a maintained product when it handles the core workflow and the remaining gaps can be solved with configuration, a connector, or a small process change. Paying for software you do not have to maintain is often the better trade.
- 02
Repair
Keep the existing product when users still get value from it and the code can be understood safely. Start with evidence: where the code lives, how the data is organized, what is tested, which outside services it depends on, who can access what, and how updates go live.
- 03
Build
Own the system when the supply chain shapes margin, customer experience, speed, or a product customers pay for. Start with one complete path and the system connections that path cannot work without.
- 04
Wait
Do not turn a changing policy into permanent software. Stabilise the rules, name the workflow owner, and measure the cost of the current process before paying for a product.
Not sure which path is yours? Bring it to a 30-minute call. Leave with the answer in writing.
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