Policy Administration Software Development

A policy administration system built around your product roadmap, not a vendor's release cycle

Guidewire PolicyCenter and Sapiens license you a platform, but every new policy form, rating change, or endorsement rule still has to wait on their release calendar. We build custom policy administration systems for MGAs and InsurTechs that need to issue policies, run endorsements, manage renewals, and ship rating changes on their own timeline.

  • Policy issuance, endorsements, and renewals built around your actual workflow

  • Rating engine integration that supports your rating changes without a vendor release cycle

  • Forms management so new policy forms ship on your timeline, not a platform vendor's

  • Fixed-cost delivery, scoped up front, with source code ownership

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See our work

The problem

Sound familiar?

  • Waiting on your PAS vendor's release calendar to ship a new policy form or rating change?

  • Paying per-seat licensing for a platform built for national carriers, not how your MGA actually operates?

Short answer

A policy administration system (PAS) handles policy issuance, endorsements, renewals, rating integration, and forms management for insurance carriers, MGAs, and InsurTechs. Established platforms like Guidewire PolicyCenter and Sapiens serve large national carriers well, but their licensing model ties you to the vendor's release cycle for every new policy form or rating change. RaftLabs builds custom policy administration systems for MGAs and InsurTechs that need to move faster than that cycle. An MVP covering core issuance and endorsements typically runs $30,000-$70,000 over 14-18 weeks; a full build with rating integration and forms management runs $70,000-$130,000 over 18-22 weeks, at a fixed cost.

Key takeaways

  • A policy administration system covers policy issuance, endorsements, renewals, rating integration, and forms management, the core workflow every carrier and MGA runs on.
  • PAS licensing from vendors like Guidewire PolicyCenter or Sapiens ties your product roadmap to their release cycle, a real cost for MGAs and InsurTechs that need to launch new policy forms fast.
  • A custom system puts rating changes and new forms on your own timeline instead of a vendor's.
  • A full build with rating integration and forms management typically takes 18-22 weeks at a fixed, agreed cost.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo
GE logo
Bank of America logo
T-Mobile logo
Valero logo
Techstars logo
East Ventures logo
TuneClub logo

Policy administration software delivery, by the numbers

products shipped
100+
cost delivery
Fixed
week delivery cycles
14-22

A vendor's release cycle shouldn't set your product roadmap

Licensing Guidewire PolicyCenter or Sapiens buys you a proven platform, but every new policy form, rating change, or endorsement rule still moves at the vendor's pace, not yours. For MGAs and InsurTechs competing on speed to market, that gap is the whole problem. We build the policy administration system around your workflow, so you control when a new product ships.

Capabilities

What we build

  • 01
    Policy issuance

    New business quoting through bind and issue, built around how your underwriters actually work, not a generic workflow bolted onto a legacy platform.

  • 02
    Endorsements and mid-term changes

    Mid-term policy changes processed and reflected in the record without manual rework across systems.

  • 03
    Renewals processing

    Renewal workflows that carry forward policy history and flag the changes that need underwriter review before reissue.

  • 04
    Rating engine integration

    Integration with your existing rating engine, or rating logic built directly into the system, so a rating change ships when you decide, not on a vendor's release calendar.

  • 05
    Forms management

    New policy forms managed inside the system, so a form moves from draft to issuable product without waiting on external platform certification.

  • 06
    Reporting and compliance data

    Policy-level and book-level reporting structured for the compliance and audit needs of your line of business.

How we work

From workflow mapping to live software

  1. Weeks 1-3
    01

    Discovery and workflow mapping

    We map your policy lifecycle: issuance, endorsements, renewals, rating, and forms. You leave with a written scope and a fixed-price quote.

  2. Weeks 3-8
    02

    Data model and rating integration design

    We design the policy data model and the rating integration approach, so rating changes are a configuration step, not a rebuild.

  3. Weeks 8-18
    03

    Build in two-week sprints

    You review working software at each sprint. Issuance, endorsements, and renewals are built and tested incrementally.

  4. Final 3-4 weeks
    04

    Testing and rollout

    The system runs against real policy data so your underwriting and ops teams can validate it before it takes live business.

Why us

Why MGAs and InsurTechs choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who map your policy workflow also build the system. No offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    Founded 2015, 100+ products shipped

    A track record building compliance-conscious financial and insurance platforms with the data controls this category requires.

  • 04
    You own the source code

    No per-seat licensing, no vendor lock-in after delivery. The codebase is yours.

Have a policy administration system project?

Tell us how policies move through your business today, and where the vendor's release cycle is slowing you down. We'll scope a fixed-cost build.

What clients say

What clients say about working with us

Three-year average engagement. Founders and operators describing the work in their own words. No marketing varnish.

Amer Abu Khajil
Amer Abu Khajil
Canada flagCanada
Founder, Peak Studios & Perceptional

I found RaftLabs to be the perfect partner for Perceptional, with their expertise in helping startup founders build MVPs, a free consultation, a prototype that matched my vision, and their unwavering support.

01 / 06

Policy Administration Software, scoped in one call.

Tell us what's broken. Within one business day you get a straight take on cost, timeline, and the right first step. No deck, no pressure.

Stay on topic

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Frequently asked questions

A policy administration system (PAS) is the core software an insurance carrier, MGA, or InsurTech uses to issue policies, process endorsements, manage renewals, integrate rating, and handle policy forms across their book of business.

Yes. Policy issuance, mid-term endorsements, and renewal processing are the core of most requests in this space. We map your existing workflow during discovery so the system matches how your underwriters and ops team actually work.

Yes. We integrate with your existing rating engine or build rating logic into the system directly, so a rating change ships on your schedule rather than waiting on a platform vendor's release.

Guidewire PolicyCenter and Sapiens are strong, proven platforms for large national carriers with the scale and staff to run them. Custom software makes sense for MGAs and InsurTechs that need to bring new policy forms and rating changes to market faster than a vendor's release cycle allows. We help assess the right fit during discovery.

An MVP covering core policy issuance and endorsements typically runs $30,000-$70,000 and takes 14-18 weeks. A full build with rating integration and forms management runs $70,000-$130,000 over 18-22 weeks. We scope a fixed cost after discovery.

Yes. We build forms management so a new policy form goes from draft to issuable product without waiting on an external vendor's certification and release schedule.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Policy Administration Software in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.