Agricultural ERP Software Development

An ERP built around how agricultural businesses actually operate

Generic ERP systems model manufacturing or distribution businesses. Agricultural operations have different structures: co-operative pooling, seasonal input purchasing, commodity contracts with deferred pricing, and farm enterprise accounting that doesn't map to standard chart of accounts templates. We build the ERP around the specific business model of the operation, the entity structure, the commodity accounting, and the enterprise cost allocation.

  • Integrated farm management and financial reporting with cost of production allocated to each enterprise automatically

  • Co-operative member account management with pooled commodity receipts, input purchases, and settlement calculation

  • Procurement and inventory management for agri-input suppliers with purchase orders, stock control, and sales invoicing

  • Commodity sales management with forward contracts, deferred pricing, and margin reporting

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See our work

The problem

Sound familiar?

  • Co-operative member deliveries recorded in one system, input purchases in another, with settlements calculated manually because no off-the-shelf ERP understands pooled commodity accounting?

  • Farm enterprise gross margins that take two weeks to produce at year end because cost allocation has to be done manually?

Short answer

RaftLabs builds custom agricultural ERP software for farming companies, agricultural co-operatives, and agri-input suppliers. The platform integrates farm management with cost-of-production allocation, co-operative member account management with pooled commodity receipts and settlement, procurement and inventory across multiple depots, commodity sales management with forward and deferred pricing contracts, and financial reporting. Most agricultural ERP projects deliver an initial production-ready module in 12 to 20 weeks at a fixed cost, typically $55,000 to $250,000.

Key takeaways

  • Pool accounting (member intake, lot allocation, storage, sale, settlement) is a fundamentally different data model from standard debtor-creditor accounting, and one reason co-operatives commission custom ERP over off-the-shelf systems.
  • Deferred pricing and forward/basis contracts are standard transaction types that generate accounting entries automatically on delivery confirmation and price fixing, no manual journals.
  • Weighbridge and grain store integrations read standard export formats (CSV, XML) to create intake/outload records automatically, reducing manual data entry at the point of receipt.
  • A single-entity module (farm accounting, basic procurement, financial reporting) runs $55,000-$95,000; a full multi-entity system with pool accounting and commodity contracts runs $130,000-$250,000.

Trusted by

Vodafone logo
Aldi logo
Nike logo
Microsoft logo
Heineken logo
Cisco logo
Calorgas logo
Energia Rewards logo

Agri ERP delivery, by the numbers

products shipped
100+
industries served
24+
cost delivery
Fixed
week delivery cycles
12-16

An ERP built around how agricultural operations actually run

A grain marketing co-operative pools member deliveries into lots and distributes net proceeds after deducting input, haulage, and storage costs. A farming company allocates seed, fertiliser, and machinery costs to each field and crop, then calculates gross margin per enterprise at harvest. Neither maps cleanly to the manufacturing or distribution model standard ERP systems were built for. We build around the specific business model instead.

Capabilities

What we build

  • 01
    Farm enterprise accounting

    Cost allocation from field activity and input purchase records feeds a gross margin calculation at harvest using actual field costs, with fixed cost allocation methodology matched to your farm's cost structure and benchmarking against previous seasons.

  • 02
    Co-operative member account management

    Member delivery intake with weight, grade, and quality data posts to member accounts; pool lot management tracks storage through sale, with settlement calculation distributing net pool price by delivery contribution.

  • 03
    Procurement and input inventory

    Purchase order management, depot inventory with lot and expiry tracking, and reorder point alerts, with input cost allocation maintaining the link from procurement through field use for gross margin calculation.

  • 04
    Commodity sales and contract management

    Forward, basis, and deferred pricing contracts generate accounting entries automatically on delivery confirmation, with contract performance tracking flagging outstanding volume as the delivery period approaches.

  • 05
    Financial reporting and management accounts

    Management accounts assemble from procurement, sales, and cost allocation data automatically, with agricultural-specific VAT rules, bank reconciliation, and integration to external accounting platforms where needed.

  • 06
    Multi-entity and group reporting

    Multi-entity management maintains each entity's data separately and consolidates for group reporting, with inter-entity transaction handling and minority interest and joint venture accounting for complex group structures.

How we work

From scope to live ERP system

  1. Week 1
    01

    Entity and business model scoping

    We map your entity structure, co-operative or farming company model, and current systems. You leave week 1 with a written scope document and a fixed-price quote.

  2. Weeks 2-5
    02

    Data model and consolidation design

    Chart of accounts mapping, pool accounting structure, and contract logic designed against your actual operation.

  3. Weeks 6-16
    03

    Build and integrate

    Farm accounting, procurement, and commodity sales modules built in parallel, tested against real seasonal data.

  4. Final 2-3 weeks
    04

    Launch and finance team training

    Finance and operations teams trained on the reporting and settlement workflow before full rollout.

Why us

Why agricultural businesses choose RaftLabs

  • 01
    Senior engineers build what they scope

    The engineers who assess your business model also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.

  • 02
    Fixed price before development starts

    We scope the work, calculate the cost, and lock it in writing before any development starts.

  • 03
    9 years and 100+ products shipped

    Clients include Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. Track record building complex multi-entity ERP systems.

  • 04
    Built for pool accounting, not bolted on

    Member settlement logic is a first-class data model, not a workaround on top of a standard ledger.

  • 05
    No hourly billing, ever

    Fixed project costs only, with working software delivered at each milestone.

Have an agricultural ERP project?

Tell us your entity structure, whether you operate a co-operative or farming company, your current systems, and the integration or reporting gaps you need to close. We'll scope the right system.

Talk about your agricultural ERP project

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Frequently asked questions

Yes, and this combination is one of the primary reasons co-operatives commission custom ERP rather than using off-the-shelf systems. Pool accounting requires a data model where member deliveries are received, allocated to lots, managed through storage and sale, and settled to member accounts, a fundamentally different structure from standard debtor-creditor accounting. Both modules share the same financial foundation so management accounts reflect the complete business without manual data transfer.

Deferred pricing and forward contracts are standard transaction types in the sales module. A deferred pricing contract records grain delivery at an unpriced basis until a pricing instruction is given or the pool lot is sold. Forward contracts capture agreed quantity, price, and delivery period, with delivery performance tracked as loads are confirmed. All contract types generate accounting entries automatically when deliveries are confirmed and pricing is applied.

Yes. We integrate with weighbridge systems via standard data export formats, most controllers generate a transaction file in CSV, XML, or a proprietary format that we read to create intake or outload records automatically in the ERP. For grain store WMS systems, we integrate at the lot level so both systems share a single lot identity.

A module covering farm enterprise accounting with cost allocation and basic procurement and financial reporting for a single entity typically runs $55,000 to $95,000. A full system covering co-operative member accounting, pool management, commodity sales contracts, and multi-entity group reporting typically runs $130,000 to $250,000. Fixed cost agreed before development starts.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Agricultural ERP and Operations Management Software in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

  • Scope and cost agreed before work starts. No surprises. No obligation.
  • Working prototype within 3 weeks of kickoff.
  • Pay by milestone. You see progress before each invoice.
  • 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
  • All conversations are NDA-protected.

Go deeper

Browse our case studies

Agriculture software by area