Farm-to-Fork Supply Chain Traceability Software Services
Farm-to-fork traceability software that runs a recall trace in seconds, not eight hours.
Retailer and regulatory traceability requirements are tightening. One-up one-down traceability no longer satisfies most major retail customers. The standard is full-chain traceability from the field record to the consumer unit on the shelf. The only way to do that consistently is with software that links the field, the packhouse, and the despatch record from the start.
Batch tracking from field harvest through packhouse intake, processing, packing, and despatch to customer
Chemical application audit trail with PHI compliance tracking and maximum residue level reference
Recall management with field origin trace across all affected batches completed in seconds
Retailer and certification audit trail supporting GlobalG.A.P., BRCGS, and customer-specific requirements
Bring the problem, the current workflow, or the existing code. We reply with a practical next step within one business day.
Trusted by
The brief
Start with what is not working.
Good software decisions begin with the constraint, not a list of features or a preferred technology.
A recall notification arrives and your team spends eight hours manually tracing which batches share the same field origin because your records can't make that link automatically?
A GlobalG.A.P. or BRCGS audit coming up and traceability records have to be assembled from three separate systems and a spreadsheet?
Plain answer
Farm-to-fork traceability software links field records, chemical applications, harvest, packhouse intake, processing, and despatch into one chain. A full recall trace naming every affected batch from its field origin completes in seconds, not hours, and supports GlobalG.A.P., BRCGS, and SQF audits.
What to remember
- Batch identity is maintained through every processing step (washing, grading, packing), so the field origin is attached to every output lot regardless of how many steps occurred between harvest and packing.
- PHI compliance is checked automatically at harvest, flagging any event where the pre-harvest interval hasn't elapsed and blocking progression without a documented supervisor exception.
- Recall trace runs forward (field to every affected customer) or backward (complaint to field origin and all other affected customers) from any point in the chain. Scope decides the build: a single-site traceability platform covers field-to-batch, packhouse, and despatch; retailer certification compliance and a grower portal extend it.
The recall notice that arrives at 4pm on a Friday.
A retailer flags a product code. Now you have hours, not days, to name every batch that shares the same field origin, variety, and harvest window, and every customer who received them.
If those records live in three systems and a spreadsheet, the trace is a manual reconstruction while the clock runs. If the field, the packhouse, and the despatch note were linked at the point of data entry, the same trace is a query.
One version costs you a weekend and a retailer's confidence. The other costs you a few seconds.
When a recall trace takes eight hours instead of eight minutes
Most food safety incidents that damage grower-retailer relationships aren't caused by the incident itself, but by the inability to respond quickly and completely. A widely cited industry study put the average direct cost of a single food recall at roughly $10 million, before any lost sales or brand damage (Grocery Manufacturers Association). We build farm-to-fork traceability software that makes the full-chain trace automatic: the field record, packhouse intake, processing steps, and despatch batch are linked from the point of data entry, not assembled retrospectively when a recall forces the issue.
Field origin traces to every affected customer, and every customer trace routes back to field origin automatically, not one-up one-down. GlobalG.A.P., BRCGS, and SQF requirements are part of the data model from the start, not a bolt-on report. The US FDA Food Traceability Rule (FSMA 204) works on the same logic: Key Data Elements captured at Critical Tracking Events like harvesting, cooling, packing, and shipping. We model those events once so the same records serve your retail certification scheme and your regulatory record-keeping.
Proof
- shipping production software across food, retail, hospitality, and logistics
- Since 2015
- RaftLabs delivery record
- average client rating across delivered projects
- 4.9/5
- Clutch, verified reviews
- to trace every batch sharing a field origin, not an eight-hour manual reconstruction
- Seconds
- Every traceability build
RaftLabs has shipped production software since 2015 for clients across the US, UK, Europe, Canada, and the UAE. The team that scopes your supply chain ships the platform, so nothing is lost in a handoff after the contract is signed. Traceability rarely stands alone: it connects to business process automation for packhouse and despatch workflows, AI agent development for exception and audit review, and custom software development for the systems around it. The full track record building traceability and compliance platforms sits on the agriculture industry hub.
This pays off when a retailer is already asking for the full chain.
Everything on the left should already be true for your operation. Even one thing on the right, and a lighter record-keeping fix is the smarter first step.
You supply major retailers whose traceability requirements now go beyond one-up one-down.
You need to trace from a field origin to every affected customer within hours of a recall notice.
You certify to GlobalG.A.P., BRCGS, SQF, or a retailer-specific scheme, or you are about to.
Your records already sit in a single system that links field, packhouse, and despatch cleanly.
You sell direct with no retailer certification or recall-trace obligation.
Traceability is not a requirement your customers or auditors are pushing on yet.
The first decision is not what to build.
It is whether traceability software is the right answer at all. We use four possible recommendations before discussing a development scope.
Buy
Run the build-vs-buy numbersChoose a maintained product when it handles the core workflow and the remaining gaps can be solved with configuration, a connector, or a small process change. Paying for traceability software you do not have to maintain is often the better trade.
Repair
Keep the existing product when users still get value from it and the code can be understood safely. Start with evidence: where the code lives, how the data is organized, what is tested, which outside services it depends on, who can access what, and how updates go live.
Build
Own traceability software when the workflow shapes margin, customer experience, speed, or a product customers pay for. Start with one complete path and the system connections that path cannot work without.
Wait
Do not turn a changing policy into permanent software. Stabilise the rules, name the workflow owner, and measure the cost of the current process before paying for a product.
Not sure which path is yours? Bring it to a 30-minute call. Leave with the answer in writing.
What we build
What the traceability platform covers
Field-to-batch traceability
Harvest batches link directly to field records, variety, seed lot, and season inputs, with batch identity maintained through every processing step so the field origin traces from a retail barcode without manual search.
Chemical application audit trail
PHI compliance is checked automatically at harvest, flagging any event where the interval hasn't elapsed, with MRL reference data visible at the point of application and residue test results linked to the batch record.
Packhouse and processing traceability
Intake and processing records track input/output lots for mass balance verification, with quality inspection and rework records maintaining traceability through re-grade events.
Despatch and customer traceability
Despatch records link the packed batch to the customer order and delivery confirmation, with electronic despatch notes carrying batch identification and regulatory labelling, and returns re-linked to their original despatch.
Recall and withdrawal management
Forward trace identifies every customer delivery from a field or input origin; backward trace identifies the field origin and all other affected customers from a complaint or product code, with mock recall exercises recorded for certification evidence.
Certification and retailer compliance
GlobalG.A.P., BRCGS, and SQF audit trails are maintained within the system, with retailer-specific requirements configured per customer and traceability exercise reports generated on request with timing recorded for audit.
Have a traceability project?
Tell us your supply chain structure, certification scheme, retail customers, and current traceability record-keeping process. We'll scope the right platform.
How it works
From scope to live traceability system
- Week 101
Supply chain and certification scoping
We map your supply chain structure, certification scheme, and current record-keeping process. You leave week 1 with a written scope document and a fixed-price quote.
- Weeks 2-402
Traceability data model design
Field-to-batch linking and recall trace logic designed against your actual packhouse workflow.
- Weeks 5-1103
Develop and integrate
Batch tracking, chemical audit trail, and recall trace built in parallel, tested against real harvest data.
- Final 2-3 weeks04
Launch and mock recall exercise
Team trained on the recall workflow with a mock exercise before full rollout.
What it costs
Every project starts at $10000.
The first phase scopes full-chain traceability from field record to consumer package for one product line.
Starting investment
Starts at $10000
Products, supply-chain partners, data sources, and recall-drill requirements set the scope. After a 30-minute call, you get a written build, buy, repair, or wait recommendation plus first-phase direction. Free, whether or not you build with us.
Work with us
Tell us where the work is stuck.
Bring the rough workflow, half-built product, or messy brief. We will map the smallest useful first move, then send scope, timeline, and price in plain English.
- Scope and cost agreed before work starts. No surprises. No obligation.
- Working prototype within 3 weeks of kickoff.
- Pay by milestone. You see progress before each invoice.
- 60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
- All conversations are NDA-protected.
Common questions
The platform supports GlobalG.A.P. (fresh produce certification), BRCGS (Global Standard for Food Safety), SQF (Safe Quality Food), and SALSA (Assured Food Standards) as standard certification schemes. For retail customers with proprietary traceability requirements, we configure the system for those specific requirements during implementation.
Multi-grower traceability is supported through a grower record linked to every intake lot. Each intake lot is tagged with the grower of origin, and that identity is carried through processing and despatch to the customer. Field records for contracted growers can be captured directly by the grower using a grower portal, or by the packing operation at intake.
Yes. We build integration layers to farm management systems, packhouse WMS, ERP and accounting systems, and retail EDI platforms, supporting GS1 EDI standards for despatch advice and delivery confirmation used by major UK and European retailers, and API or file-based exchange for SAP, Dynamics, and mid-market ERPs.
Federal enforcement of FSMA 204 has been delayed, but the commercial deadline is what matters: major retailers already write traceability clauses into supplier contracts. Whether the rule covers you depends on your products and ingredients against the FDA's Food Traceability List. Confirm your position with your regulatory counsel. We build the record-keeping the rule requires.
No, and this is the most expensive assumption buyers make. An ERP is a system of record for transactions, not for lot genealogy through transformation. Most traceability gaps sit in the handoffs between trading partners, not inside the plant. One-up-one-back only works when suppliers send the right key data elements.
Run mock recalls. Having lot data somewhere in your systems and producing a complete, sortable record across every warehouse and trading partner inside 24 hours are two completely different things. The execution-under-pressure test is the only honest evaluation. Demand GS1 interoperability from any platform so your data moves between systems on open standards. And plan for small growers: the readiness gap is at the farm end.
Ask for the mock recall: pick a lot, start the clock, and watch the team produce the complete chain, field to batch to packhouse to despatch to customer, inside 24 hours. Check the supplier side: can the system collect key data elements from growers who do not use it, or does it assume everyone logs in? Confirm certification coverage: GlobalG.A.P., BRC, SQF, organic, whichever your retailers require. And ask where the lot code is born: traceability works when the lot is created at the packer with a GS1-standard identifier, not reconstructed from paperwork later.
We price by project, with a fixed cost agreed before development starts. Where you land depends on scope, not negotiation. Request a 30-min call and we will scope your supply chain and give you the number.