What is the difference between a CMMS and a full CAFM system?

A CMMS focuses specifically on maintenance operations: PM scheduling, reactive work orders, asset service history, and performance reporting. A CAFM system covers the broader FM operation including space management and contractor management alongside maintenance. If your primary requirement is maintenance and compliance inspections, a CMMS is the right scope.

How does preventive maintenance scheduling work for assets with different service intervals?

PM schedules are configured per asset type with the specific frequency each requires, calendar-based, run-hours-based, or condition-triggered. Each PM type has its own checklist and trade requirements. When a PM falls due within the lookahead window, the system generates a work order automatically.

How do you handle statutory compliance inspections: fire safety, HVAC, electrical?

Each inspection type is configured with the legally required frequency and regulatory reference. When a certificate is issued, it's uploaded against the asset record and the next due date is set automatically, with alerts firing at configurable lead times before expiry.

What does maintenance management software cost?

A core CMMS covering PM scheduling, reactive work orders, asset service history, and a technician mobile app typically runs $20,000 to $60,000. Adding statutory compliance tracking, cost analytics, and a building user self-service portal extends the build to $60,000 to $150,000.

Maintenance Management Software | CMMS for Facilities

Reactive maintenance is a choice, usually an accidental one

Most facilities teams managing multi-site portfolios are not reactive by preference. They are reactive because the system they use doesn't give them enough advance notice to plan. PM schedules are held in spreadsheets one person updates, work orders are raised by email, and compliance inspection due dates are manually monitored and often missed until after the certificate has expired. A maintenance management system built around your actual maintenance program changes that.

Preventive maintenance scheduling with asset-specific frequency, checklists, and resource requirements
Reactive work order management from raise through assignment, progress, and close
Asset service history recording against each asset for compliance evidence and lifecycle planning
Statutory compliance and inspection tracking with certificate expiry alerts

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The problem

Sound familiar?

Maintenance team spending more time chasing outstanding work orders and checking whether PMs have been done than actually managing the maintenance program?
Statutory compliance inspections tracked in a spreadsheet with no automated alerts when certificates are approaching expiry or inspections are overdue?

Short answer

RaftLabs builds custom CMMS and maintenance management platforms for facilities teams: planned preventive maintenance scheduling, reactive work order management, asset service history recording, statutory compliance and inspection tracking, technician mobile apps for field teams, and maintenance cost and performance analytics. Most maintenance management software builds deliver in 10 to 14 weeks at a fixed cost with full source code ownership.

Key takeaways

PM schedules generate work orders automatically within a configurable lookahead window, so planners see upcoming maintenance before it's due rather than reacting to overdue alerts.
Statutory compliance inspections (fire risk, gas safety, EICR, Legionella) carry certificate expiry tracking with automated alerts at 90/30/7-day lead times before lapse.
Full asset service history, every PM, reactive job, and parts replacement, is visible to the attending technician before diagnosis begins, supporting evidence-based repair-vs-replace decisions.
A core CMMS (PM scheduling, work orders, service history, technician app) runs $20,000-$60,000; compliance tracking and cost analytics extend it to $60,000-$150,000.

Trusted by

CMMS delivery, by the numbers

products shipped: 100+

industries served: 24+

cost delivery: Fixed

week delivery cycles: 10-16

From reactive scramble to scheduled program

PM schedules are configured per asset type with the right frequency and task checklists. Reactive work orders are raised, routed, and tracked in the system rather than by email. Compliance inspection records are stored against each asset with automated alerts when expiry dates approach.

Capabilities

What we build

01
Preventive maintenance scheduling
Service frequency, task checklists, and resource requirements configured per asset type, with automatic work order generation inside a configurable lookahead window and overdue escalation.
02
Reactive work order management
Requests from staff, building users, or monitoring triggers route by trade and priority, with SLA tracking from raise to completion and status visible without a phone call.
03
Asset service history and records
Every PM, reactive job, and parts replacement is recorded against the asset, visible to the attending technician before diagnosis and supporting repair-vs-replace analysis.
04
Statutory compliance and inspection tracking
Fire risk, gas safety, EICR, lift, and Legionella inspections carry certificate expiry tracking with automated alerts at configurable lead times and escalation for overdue items.
05
Technician mobile app for field teams
Job lists with full asset history, digital checklist completion, photo capture, parts usage recording, and offline capability for buildings with poor coverage.
06
Maintenance cost and performance analytics
Spend breakdown by asset and contractor, reactive-versus-planned ratio tracking, MTTR/MTBF reliability analysis, and contractor SLA performance reporting.

How we work

From scope to live CMMS

Week 1
01
Asset and compliance scoping
We map your asset count, current PM compliance rate, and statutory inspection requirements. You leave week 1 with a written scope document and a fixed-price quote.
Weeks 2-4
02
Schedule and workflow design
PM frequencies, work order routing, and compliance thresholds designed against your actual portfolio.
Weeks 5-11
03
Build and integrate
Scheduling engine, technician app, and compliance tracking built in parallel, tested against real asset data.
Final 2-3 weeks
04
Launch and technician training
Technicians and FM staff trained on the mobile app before full rollout.

Why us

Why facilities teams choose RaftLabs

01
Senior engineers build what they scope
The engineers who assess your maintenance program also build the solution. No bait-and-switch, no offshore handoff after the contract is signed.
02
Fixed price before development starts
We scope the work, calculate the cost, and lock it in writing before any development starts.
03
9 years and 100+ products shipped
Clients include Vodafone, T-Mobile, Aldi, Nike, Cisco, and Lockheed Martin. Track record building CMMS and field-service platforms.
04
Forward visibility, not overdue alerts
PMs surface before they're due, not after they've already lapsed.
05
Compliance evidence without certificate-chasing
Expiry alerts fire automatically, replacing manual spreadsheet monitoring.

Have a maintenance management project?

Tell us how many assets you manage, what your current PM compliance rate is, and what statutory inspections you need to track. We will scope the right system and give you a fixed cost.

Talk about your maintenance management project

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: A CMMS focuses specifically on maintenance operations: PM scheduling, reactive work orders, asset service history, and performance reporting. A CAFM system covers the broader FM operation including space management and contractor management alongside maintenance. If your primary requirement is maintenance and compliance inspections, a CMMS is the right scope.
: PM schedules are configured per asset type with the specific frequency each requires, calendar-based, run-hours-based, or condition-triggered. Each PM type has its own checklist and trade requirements. When a PM falls due within the lookahead window, the system generates a work order automatically.
: Each inspection type is configured with the legally required frequency and regulatory reference. When a certificate is issued, it's uploaded against the asset record and the next due date is set automatically, with alerts firing at configurable lead times before expiry.
: A core CMMS covering PM scheduling, reactive work orders, asset service history, and a technician mobile app typically runs $20,000 to $60,000. Adding statutory compliance tracking, cost analytics, and a building user self-service portal extends the build to $60,000 to $150,000.

Work with us

Tell us what you need. We'll tell you what it would take.

We scope Maintenance Management Software in 30 minutes. You walk away with a clear cost, timeline, and approach. No commitment required.

Scope and cost agreed before work starts. No surprises. No obligation.
Working prototype within 3 weeks of kickoff.
Pay by milestone. You see progress before each invoice.
60-day post-launch warranty. Bug fixes, UI tweaks, and deployment support. No retainer.
All conversations are NDA-protected.

Go deeper

Browse our case studies

Facilities management software by area

01
Facilities management industry hub
RaftLabs track record building software for facilities management teams.